Procurement Officer

SUMMARY:
My client, a leading Property Management Company, is seeking a meticulous and proactive Procurement Officer to join their Brik – Refurbishments team. This role is vital in ensuring smooth procurement processes, efficient supplier management, and accurate financial documentation for refurbishment projects.

POSITION INFO:

📌 Key Responsibilities

• Source suppliers/quotes via WhatsApp and email as required.
• Prepare adjudications and manage supplier codes via Teams.
• Capture orders on Buildsmart, attach relevant documents, and send out POs.
• Arrange deliveries in line with confirmed site dates.
• Generate capex forms if the Procurement Manager is unavailable.
• Initiate contract processes once capex/unplanned maintenance forms are approved.
• Request and follow up on invoices from suppliers/sites.
• Complete and drive processes for opening credit accounts.
• Capture deliveries and upload invoices to SharePoint.
• Resolve ad hoc queries from finance, site, or management.
• Monitor maintenance spreadsheets and follow up with the team.
• Allocate costs once contracts are opened and ensure orders, deliveries, and invoices are accurate.
• Send weekly timesheets to HR and perform credit card reconciliations.
• Capture weekly vehicle inspection sheets and logs.
• Collate all payments and ensure they are submitted for banking.

🎯 Candidate Requirements

• Strong analytical skills with the ability to work under pressure.
• Excellent problem-solving and critical thinking skills.
• Outstanding communication skills (written, verbal, and active listening).
• Strong interpersonal skills, demonstrating patience, empathy, and professionalism.

🌟 Why Join?