Procurement Specialist

SUMMARY:

POSITION INFO:


JOB DESCRIPTION:

Job Title: Procurement Specialist
Employment Type: Permanent, On-site
Work Location: Johannesburg



JOB SCOPE & RESPONSIBILITIES:


Deliverable 1: Sourcing & Selecting of Suppliers:

• Scope and understand products and / or service requirements and criteria from business unit operations and stakeholders.
• Research criteria (considering any current products and services) include conducting due diligence around processes, systems and / or technological innovations that might impact the use of these services and products in future operations.
• Research and benchmark Industry trends around new technologies and innovations to ensure the company products, services and processes remain streamlined and cutting edge and in line with the organisational brand.
• Develop detailed sourcing and category plans.
• Source and identify suppliers/products in the field.
• Develop criteria documents and category plans to benchmark suppliers.
• Invite suppliers to submit proposals in line with criteria.
• Compares prices amongst various vendors in order to make sound purchasing decisions.
• Shortlist suppliers in line with criteria viz standards, legislation, BEE status, SLAs, and quality specifications.
• Co-ordinate and facilitate the tender process (where relevant).
• Finalise selection in line with criteria and appoint.
• Negotiate favorable terms and conditions with suppliers.
• Liaise with Group legal to ensure all necessary paperwork is drawn up in line with agreed terms.
• Keep documentation and records of the full sourcing and selection process.

• Develop and communicate Group control standards on process / service requirements with suppliers.
• Conduct regular monitoring assessments of supplier performance against SLA deliverables.
• Make recommendations to reduce Total Cost of Ownership for commodities.
• Follow-through on areas of concern to ensure improvement and achievement of SLA.
• Build and maintain relationships with suppliers so as to improve products, services, and support; leveraging any opportunities to improve the relationships and reduce spending.
• Conduct an in-depth analysis of the Total Cost of Ownership (TCO) of selected commodities to identify areas for improvement or reduction in costs; any variances, and anomalies, as well as calculate return on investment of current business relationships.
• Present analysis and recommendations to management to influence future products, services, and partnerships.

• Negotiates with contractors on price, mode of shipping, and delivery time.
• Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels.
• Obtain quotes, raise purchase order requisitions, and generate purchase orders as may be required.
• Checks invoices for accuracy and authorizes the accounts payable department to issue payment.
• Works within a given budget to purchase goods and services for the company group.
• Register projects in the system and provide reports to business as may be required.
• Monitors that products are delivered in a timely manner, and that the quality of the goods received is satisfactory.

• Liaise and maintain regular communication with business unit operations around their expectations, evaluation of current suppliers.
• Be proactive in obtaining feedback from business operations around product performance and services being provided by specific suppliers.
• Liaise with internal stakeholders as well as external stakeholders on requirements / tender selection / tender feedback.
• Maintain regular feedback with relevant suppliers and partners around expectations, requirements, feedback, etc.
• Conduct market research and conduct competitor analyses around latest trends and opportunities in the field.
• Present findings and recommendations to management at both a business unit and Group level.
• Liaise with Group legal around contracts management and records.

• Make use of analytics and interpretation of business intelligence data to facilitate business decisions around customer preferences and feedback on products and services.
• Interpret and present results to business, providing insights out of data to support the business in making decisions around products and new business services and opportunities.
• Reconcile discrepancies between the expectations of management and information presented in reports.
• Complete the following monthly reports:

• 4 Year B Degree in Supply Chain Management / Project Management / Procurement Management.
• CIPS qualification would be preferred.

• At least 5 years related experience in a similar position, preferably within the Gaming/Hospitality industry including IT sourcing experience.
• Preferential procurement, strategic sourcing, and benchmarking experience.
• Experience in the use of QlikView and/or other BI tools for reporting and analysis.
• Experience with IFS ERP would be a distinct advantage.

• Membership with the Chartered Institute of Procurement and Supply.

• May be required to work overtime to meet deadlines.

• Internal: – Functional Heads of departments, Unit Financial Management team, Project Managers, Group Finance Team; Group IT Team; Group Procurement Team.
• External: – Suppliers; Vendors; Business Partners; Auditors.

• English written and verbal communication skills.
• Numerical skills (calculations).
• Report writing skills.
• Knowledge of Business operations and product management.
• Warehousing and supply chain management.
• Tender management and Contract Management (including price negotiation).
• IT and Gaming Procurement.
• Gaming regulations.
• Computer literacy - proficient in MS Office, QlikView and ERP systems.
• Business Intelligence Analysis.
• Presentation skills.
• Keep abreast of new developments in the procurement field.
• Business acumen.
• Financial acumen.

• Requires specialised knowledge of techniques, equipment and processes relating to procurement processes, practices, and methodologies.
• Short to medium term planning within a 6-12 months’ timeframe.
• Organise, plan, and prioritise tasks for self to ensure that work gets done efficiently and within budget constraints.
• Interact with management teams, business operations and suppliers around product performance, pricing and supplier relationships and influence future procurement relationships.

• Deal with diverse problems in your own area, using judgment and discretion to resolve them.
• Interprets Client requirements in terms of services available and the applicable constraints.
• Takes initiative in making decisions which are made within well-defined, somewhat diversified procedures and limits of authority.
• Considers all the facts, options, and possible outcomes prior to making decisions.
• Analyse and diagnose issues and challenges and offer a solution in line with technical knowledge; using discretion to resolve them.

• Provide information and make recommendations regarding services to meet client and functional needs.
• Optimise and streamline existing systems and processes to support the business strategy in terms of cost efficiency, managing risks and improving the service offering.
• There are guidelines/ policies and procedures in place to be followed, but the incumbent needs constantly consider ways of improving productivity and efficiencies.

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.

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