Programme Administrator

SUMMARY:
Are you a highly organised, detail-driven Project Administrator who thrives in a structured, fast-paced environment? We are looking for an experienced professional for a 12-month contract role. This is an exciting opportunity to work within a formal PMO environment, supporting high-impact projects that drive the bank’s strategic and operational objectives. If you enjoy being the backbone of successful project execution—coordinating stakeholders, maintaining governance, and ensuring projects stay on track—this role offers meaningful exposure, stability, and the chance to contribute to large-scale initiatives within a leading financial services organisation.

POSITION INFO:
Requirements

• A Higher Certificate (NQF 5) in Project Administration or Project Management;
• At least five to ten years’ experience in a project administration environment; and
• Solid knowledge of the project management discipline, with an emphasis on project administration;

• Assist with compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) to ensure project compliance with the standards and procedures of the Programme Management Office (PMO);
• Collate and manage project information and reports to ensure that the relevant stakeholders (internal and external) are adequately informed on the project status;
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project;
• Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to and allowing for planning adjustments;
• Maintain a project repository to ensure that project information is accessible to all stakeholders and available for audit purposes;
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure that actions are followed up as per the minutes;
• Record, update and maintain lessons learnt, risks, issues and action logs to enable the project manager to manage the project risks;
• Contain and follow up on project activities in the absence of the project manager to ensure project continuity;
• Maintain the financial spreadsheet to keep track of payments while liaising with vendors and internal stakeholders to ensure the timely payment of invoices;
• Coordinate strategic projects, initiatives and operational programmes in support of the smooth running and delivery of the organisation's strategic objectives.