Project & Sales Administrator

Recruiter:

Ultra Personnel

Job Ref:

JHB001479/VM

Date posted:

Friday, July 4, 2025

Location:

Midrand, South Africa

Salary:

Monthly

SUMMARY:
Leading medical equipment supplier based in Midrand requires an experienced Project / Sales Administrator. This position is office based. Preference will be given to individual who apply from the medical equipment industry.

POSITION INFO:
Areas of Responsibility include, but are not limited to the following:
Processing capital equipment orders which include:
Ensuring that all new orders are captured on the database and the status is kept up to date
Preparing invoicing calculations
Loading of Sales Order / Back Order
Instructing Procurement department to place order for required stock (after Product Manager confirmed configuration & product class) if there is no stock
Schedule order accordingly for invoicing and preparing Invoicing and Profitability Analysis
Queries i.e. short deliveries, credit requests, etc.
Credit and re-invoice as per requests received
Liaise with Technical and Logistics divisions to arrange for delivery, installation and QA
Keeping track of demo stock and ensuring that equipment is checked by the Technical division before returning to stock
Serial allocations on SCT’s (Transfers)
Keeping record (detailed reconciliation) of Building Alteration expenses if applicable
Sending copies of commissioning certificates and POD’s to Technical division for all JHB deals
Rate of Exchange variation calculations and invoicing
Processing Injector/Printer placement deals based on usage of contrast/film and arrange depreciation with our Finance Department;
Pro-forma invoices / Packing Lists / Commercial for Export Deals

Reporting:
ETD/ETA updates to branches weekly (Account Executives, Product Managers, Technical Staff & Branches, etc.);
Monthly invoice forecast list to be finalised at the beginning of each month – confirming ETA’s for stock expected within that specific month
Debtor’s List – (POD/Commission certificate follow up’s advise Debtors Department when OK to follow up on payment & follow up with Account’s on the outstanding payment)
Technical sheet (update installation dates, ensure warranties & installation monies are allocated correctly)
Manage Project List for monthly Projects meeting
Calculating and submitting Sales Consultant’s commission claims based on GP analysis per division for capital equipment, monthly and quarterly

Qualifications & Experience Required :
A Grade 12 certificate is the minimum requirement
Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position
Minimum of 3 years experience in a similar position
Experience in medical equipment is an advantage

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