Project Administrator - Level 9

SUMMARY:

JOB DETAILS 

Purpose

• Project Management Support
• Diary, meetings administration and telephonic communications
• Documents and reports production and administration support
• Travel arrangements and claims administration
• Office administration
• Client and project teams’ support

POSITION INFO:

Behavioural Competencies

• Client Service Orientation: helping or serving others, to meet their needs. It means focussing on discovering those needs, figuring out how to best meet them as well as putting into practice the Batho Pele spirit. The term “clients” refers to both internal and external clients (Competent level)
• Concern for Quality and Order: Desire to see things done logically, clearly and well.  It takes various forms: monitoring and checking work and information, insisting on the clarity of roles and duties, setting up and maintaining information system (Competent level)
• Effective Communication: Ability to transmit and receive information clearly and communicate effectively to others by considering their points of view to respond appropriately.  This may involve listening, interpreting, formulating and delivering verbal, non-verbal, written, and/or electronic messages. It includes the ability to convey ideas and information in a way that brings understanding to the target audience (Competent level)
• Emotional Intelligence: Capacity for recognising their own feelings and those of others, for motivating themselves and others as a result of this awareness, and for managing emotions within themselves and in others (Intermediate level)
• Integrity / Honesty: Contributes to maintaining the integrity of the organisation; displays high standards of ethical conduct and understands the impact of violating these standards on an organisation, self, and others; is trustworthy (Competent level)
• Systems Thinking: Orientation to think in system-wide terms with regards to functions or divisions within the organisation.  This includes spotting opportunities to connect with initiatives underway in other areas or proactively sharing information or resources that can be seen to have relevance and impact for others (Competent level)
• Team Participation: Works co-operatively with others, working together as opposed to working separately or competitively (Competent level)
• Valuing Diversity: Ability to understand and respect the practices, customs, values and norms of other individuals, groups and cultures. It goes beyond what is required by governmental employment equity regulations to include the ability to respect and value different points-of-view, and to be open to others of different backgrounds or perspectives. It includes seeing others’ differences as a positive part of the work environment. It also means being able to work well with a wide variety of people representing different backgrounds, cultures and socio-economic levels (Competent level)
• Vision and Purpose: Modelling and promoting high personal and professional standards that support the organisation''s vision, mandate and values. Sharing goals, objectives and ideas to encourage others to commit to and be enthusiastic about realising the vision (Competent level)

Technical Competencies

• Administrative Support: Knowledge, capabilities and practices associated with the provision of office administration support.  This competency requires knowledge of the appropriate rules, regulations, processes and associated systems within various enabling functions which may diary scheduling, document filing and archiving, meetings administration, typing and computer literacy skills (MS Office), office administration, office resources and equipment administration, telephone administration and travel administration (Competent level)
• Computer Literacy: Knowledge and ability to use computers and technology efficiently. Refers to the comfort level someone has with using computer programs and other applications associated with computers (MSOffice, Internet, email). Typing speed of 50 – 70 words per minute with 98 – 100% accuracy (Competent level)
• Information Management: The ability to gather, prepare, house and share the organisationally relevant information produced or found through work in a manner that creates easy access and understanding, and that informs and educates the reader regarding the subject (Competent level)
• Resources Planning: The ability to organise work, set priorities and determine resource requirements; determine short- or long-term goals and strategies to achieve them; coordinate with other organisations or parts of the organisation to accomplish goals; monitor progress and evaluate outcomes (Competent level)

Qualifications

Degree in Accounting, Commerce, Business or Business Administration, Project Management

• Minimum 3 years’ experience in a similar role or in management consulting
• Project Management and MS Project experience would be advantageous

Should you meet all the requirements and wish to apply, please send your latest CV and motivation to --------Please upload your CV here-------->

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