Project Coordinator

SUMMARY:
We are seeking a proactive and organised Project Coordinator to join our team, reporting to the Head: Project Management. In this role, you will support the successful delivery of projects by coordinating tasks, schedules, and processes, maintaining project documentation, and ensuring smooth communication across teams and stakeholders. You will assist with project meetings, follow-ups, and reporting, while ensuring adherence to project governance and quality standards. The ideal candidate has at least  years of project coordination or support experience, strong organisational and multitasking skills, excellent communication, and proficiency in MS Office and project management tools. This role offers the opportunity to be a key part of keeping projects on track, gaining exposure to multiple initiatives, and working closely with a skilled Project Management team.

POSITION INFO:
JOB DESCRIPTION:


Job Title: Project Co-Ordinator
Employment Type: Permanent
Work Location: On-site


JOB CONTEXT:

Are you a master of organisation with a knack for keeping things running like clockwork? We’re on the hunt for a proactive and detail-driven Project Coordinator to join our dynamic team and report to the Head of Project Management. In this role, you’ll be the glue that keeps projects on track—coordinating tasks, schedules, and processes, keeping documentation in tip-top shape, and making sure communication flows smoothly across teams and stakeholders. You’ll jump into project meetings, follow-ups, and reporting, all while helping maintain top-notch project standards. If you’ve got 1–3 years of project coordination or support experience, strong multitasking skills, excellent communication, and are confident with MS Office and project management tools, we want you! This is your chance to play a pivotal role in delivering successful projects, gain exposure to multiple initiatives, and work alongside a talented, supportive Project Management team.


KEY OUTPUTS:

Project Reporting and Review:

• Draft elements of project review reports and presentations to support delivery of the review process.

• Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.

• Prepare moderately complex documents using a variety of applications for technology devices such as standard office software.
• Also responsible for gathering and summarizing data for reports.

• Identify, elicit, and document user/project requirements using appropriate modelling technique if required
• Analyze requirements and validate with original users, eliminating confusion.
• Outline verification criteria to ensure requirements are met
• Maintain documentation and traceability throughout project.

• Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.

• Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issues logs.

• Contribute to review existing operations in own area of work and generate new ideas to assist in identifying continuous improvements.

• Contribute information and analysis to support the specification of project deliverables.

• Contribute information and analysis to support the specification of project deliverables.

• Draft elements of product documentation and user training to support handover to business as usual
• Contribute to post-project reviews and identification of lessons learned.

• Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

• Project Management diploma or related qualification.
• At least 3 years work experience as a Project Coordinator.

• Accountability.
• Tech Savviness.
• A drive for results.
• Situational Adaptability.
• Negotiation skills.
• Data Collection and Analysis skills.
• Project Communications Management skills.
• Project Management skills.
• Project Risk and Issue Management skills.
• Project Cost and Budget Management skills.
• Project Integration Management skills.
• Project Quality Management skills.
• Project Resource Planning and Control skills.
• Project Schedule Management skills.
• Project Tracking and Reporting skills.

• Negotiable depending on Qualifications and Experience.