Project Coordinator - (CONTRACT)

SUMMARY:
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POSITION INFO:

Output / Deliverables Measurement/S

Financial Administration

• Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting
• Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
• Manage account payments for various vendors.
• Create and manage Purchase Orders for all contractors on the programme.
• Resolve budget queries and report to Programme Manager.

Project Coordination/Support

• Support to programme manager and project team including managing PM diary and assisting with queries from large project team
• Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
• Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
• Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager
• Quality Minute-taking & distribution within 48 hours (2 days).
• Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams.
• Accurate reporting according to standards (weekly dashboard & monthly progress reports).
• Maintain Programme data on PPO and SharePoint.
• Update of demand/supply for the programme on PPO
• Hardware/Software orders on SRS system = 5 working day SLA
• Coordinate issues, dependencies & risks across sub-projects
• Formalise Change Management process.
• Ensure proper project completion according to administrative guidelines.
• Update PSAMC document and follow up on deliverables.
• Coordinates project progress reporting using project management methodology.
• Monitoring project implementation dates and follow-up with stakeholders
• Arrange meetings, venues, catering, equipment set up & removal (mostly virtual)
• Diary management: schedule & acceptance of meetings & project specific mail administration
• Keep birthday, telephone or any other registers updated as required by the project
• Create positive influence on morale of project team

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

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