Project Governance Administrator

SUMMARY:
Our client in Durban is looking for a dedicated professional to perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.

POSITION INFO:

Responsibilities

• General office duties including filing, photocopying, answering phone calls, faxing, mailing, etc.
• Prepare and provide documentation to the project team.
• Monitor project progress and address potential issues.
• Track daily clocking for the team.
• Coordinate quality controls to ensure deliverables meet requirements
• Monitor project progress and address potential issues
• Liaise with the project team obtain all necessary information, documentation & drawings which will form part of the data books.
• Compilation of data books for various projects.
• Ensure project documents are properly controlled, stored and are easily retrievable.
• Ensure administrative functions are completed in accordance with established standards, policies, and procedures.
• Scheduling meetings and recording minutes
• Update SHEQ Manuals as required by the SHERQ Manager.
• Carry out updates on SHEQ documentation as required by the SHERQ Manager.
• Duties may change from time to time at the employer’s discretion.

Minimum Requirements

• Minimum of 5 years’ experience in similar role.
• Advanced computer literacy: Microsoft Office Suite, MS SharePoint, and Adobe Acrobat Professional.
• Must have knowledge of ISO 9001: 2015 Quality management system.
• Ability to read and understand construction plans & specifications.
• Strong team player.
• Knowledge and understanding of administrative procedures and business practices.
• High levels of initiative, professionalism and a strong attention to detail and accuracy.
• Sound judgment, high level of emotional maturity, discretion, and confidentiality.
• Attention to details

Qualifications

• Grade 12 (Matric), Project Administrator, Project Coordinator or similar role
• Hands-on experience with flowcharts, technical documentation and schedules
• Knowledge of project management software (e.g. Microsoft Project)
• Solid organization and time-management skills
• Team spirit
• Qualification in Business Administration or related field, a degree or diploma is advantageous.
• PMP / PRINCE2 certification (advantageous)

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