SUMMARY:
Project Manager (Contract) for Secunda or Sasolburg with experience in the Petrochemical Industry
POSITION INFO:
JOB OBJECTIVE
- Identify and communicate the objectives for the project team in accordance with the contract terms, scope of work and corporate policy.
- Communicate these objectives to the project team, Departmental Managers, and Client.
- Organise the project team in consultation with Departmental Managers and agree the assignment of all key personnel.
- Motivate the project team towards the determined objectives, by generating enthusiasm for the project, and by maintaining continued personal interest in achieving set targets.
- Achieve scheduled performance, cost, quality, health, safety and environmental requirements of the project from contract award to Client''s acceptance.
- Ensure that designated systems are adopted by the project team as soon as possible, after contract award.
- Negotiate all contract changes with the Client.
- Act as primary contact and maintain satisfactory relations with the Client.
- Ensure that the requirements of secrecy agreements are strictly observed.
- For Project Directors and Senior Project Managers only, deputise when requested for the Manager Operations.
- Be familiar with the current application of computer systems of the business and endeavour to optimise their use and development within the project/department budget, both to solve technical problems and to promote the effective management of information.
- To ensure that the Health, Safety, Environmental and Quality Policy is implemented and understood by all supervised staff.
- Where a Project Executive is assigned to a project, the Project Director / Manager shall report to the Project Executive. This is in no way reduces the single point responsibility of the Project Director / Manager for the successful execution of the project.
- Lead and support assigned proposals. This includes developing in conjunction with proposals the execution strategy.
- Present execution plans at proposal review stage.
KEY ACCOUNTABILITIES & RESPONSIBILITIESArrange meeting with Marketing, Proposals and Commercial Groups to review and handover contract and proposal documentation prior to commencement of work.
Organise the Kick-Off Meeting with Key Assigned Personnel and the Client.
Arrange early issue of key project documents including:
- Project Execution Plan, Co-ordination Procedure, and Critical Execution Issues
- Project Budgets for Services and Materials
- Manpower Projection Plan
- Front End Schedule
- Detailed Project Schedules
- Project Technical Specifications
- Contract Documents.
- Proposal Documents
- Project Quality Plan
- Project, Health, Safety and Environmental Plans
Arrange meeting with Departmental Managers to achieve endorsement of the Project Execution plan.
Brief the Project Team/Task Force in accordance with the Continuous Improvement Procedure, and apply Continuous Improvement techniques throughout project execution.
Issue Project Filing Index with identification of Master File Holder.
Review and endorse project procedures covering the main functions including, as appropriate:
- Process
- Engineering
- Materials Management
- Project and Document Control
- Home Office Construction
- Field Construction
- Quality Assurance
- Health, Safety and Environment
Co-ordinate the activities of the main functional groups through their Managers/Lead Engineers as appropriate on the project including:
- Process Design Manager
- Project Engineering Manager/Coordinator
- Project Materials Manager/Coordinator
- Home Office Construction Coordinator/Construction Contracts Engineer
- Resident Construction Manager
Initiate the formulation of project policy or recommendations to the Client in key areas, including, as appropriate:
- Planning Criteria
- Materials Management Policies
- Construction Contracts Strategy
- Prefabrication/Modularisation Policy
- Progress Review Meetings Policy
- Contract Change Procedure
Review with Departmental Managers the progress of work in their discipline areas as required; commenting on assigned staff assessment reports on request.
Review Project Control documents at least monthly including, as appropriate:
- SMILE Exception/Summary Reports (or manual Material Progress Schedule reports)
- Front End Schedule
- All Exception Reports eg. Planning, Document Control, Subcontracts, Construction Contracts.
- Functional Progress Reports
- Document Registers
- Manpower Projection Plan
- Contract Change Register
- Construction Contract Schedule
- Field Construction Plan
- Cost Reports
- Contract Profit Report
- Review Inspection and Expediting Reports
- Lead problem solving sessions at all stages of the project, using Continuous Improvement procedures where appropriate.
- Maintain cost awareness by all project personnel throughout all phases of project execution.
- Regularly visit the Construction Site as part of the Project Management effort and also other work locations including, as appropriate
- Engineering Centres, if applicable
- Engineering Sub-contractors'' offices
- Fabricators'' and Suppliers'' Works
- Module pre-assembly Sites
- Materials Warehouse Centres
- Prepare the Project Manager''s Report and critically review other inputs to the Monthly Progress
- Report, ensuring that the report is issued in a timely manner by the date specified for the Contract.
- Approve and authorise project activities, including as appropriate:
- Contract Changes
- Overtime Working and Travel
- Bid Summary Documents
- Payment Certificates
- Correspondence to client
- Invoices to Client
- Review monthly construction reports and agree any corrective action with the Resident Construction Manager.
- Prepare Project Close out Report
- The Project Manager may appoint Authorised Signatories from his senior assigned staff to undertake some of the above duties on his behalf.
- For Project Directors and or Senior Project Managers only, deputise for the Manager Operations as requested.
- To be aware of and communicate to all department members the content of the Health, Safety, Environmental and Quality (HSEQ) Manual and ensure that the associated policy is implemented.
- Ensure all members of the Project visit operating plants, Suppliers'' works or construction sites, are briefed on Health, Safety and Environmental requirements.
- To accept direction from the Manager Operations on major problem solving initiatives.
- To consult and keep the Manager Operations fully informed on the status and any issues which could affect the successful execution of the Project.
- HSSE & QA Responsibilities
- Provide positive and demonstrated leadership on HSSE & QA issues within your area of operation.
- Read, understand and implement the HSSE & QA policies, procedures and Beyond Zero programme.
- Promote an enthusiastic HSSE & QA culture that delivers positive commitment to and engages all employees in continuous improvement in business performance.
- Monitor personnel under your area of control comply with their individual responsibilities to HSSE & QA matters.
- Demonstrate on-going commitment to all relevant QA requirements as published to the organisations Integrated Quality Management System.
- Respond and commit to partaking in audits, and responding with relevant corrective action.
- Demonstrate commitment in resolving HSSE & QA non-conformances.
- HR Responsibilities:
- Read, understand and implement HR policies and arrangements as published on the Conex
- Read, understand and implement the HR Strategy, My Future and associated scorecard activities in partnership with the local HR team
- Promote within your area of operation a culture of people development, achievement, and performance
- Actively role model and promote the values and Code of Business Conduct and Anti Bribery and Corruption policy.
WORKING RELATIONSHIPSInternal:
- Construction Manager
- Director, Operations
External:
- Contractors LEVEL OF INFLUENCE – FINANCIAL RESPONSIBILITY & DECISION MAKING AUTHORITY
- This describes how autonomous the role is and what limits decision making, which is reflective of the job objective and accountabilities.
Consider:
- What are the most important decisions typically expected to be taken
- What is recommended for decision elsewhere
- What regulatory frameworks determine how the job is done
- What influence is needed and where – e.g. senior leadership teams, direct reports, etc.
Qualifications:
- BSc, BEng or BTech (Engineering) with minimum 10 years relevant experience
- Professional Registration with ECSA Knowledge, skills and experience:
Knowledge, skills and Experience:
- Minimum 10-15 years experience on projects in a leadership role
- Experience to execute on large projects
- Experience gained from execution of projects in the Oil & Gas, Petrochemical or similar sector of the industry and understanding key drivers for delivery of successful project execution
- Clear understanding of the requirements of The Project Management Body of Knowledge
- Thorough understanding of Engineering Management Processes gained through on site experience
- Knowledge of Construction Processes including Constructability Reviews
- Knowledge of Project Financial and Cost Management Processes
- Ability to establish, implement and maintain project and contract programmes.
- Experience and knowledge in commercial terms and conditions and the basic Law of Contracts
- Ability to establish and implement Quality Management processes in compliance with the company established systems and procedures
- Thorough understanding of the requirements of the Occupational Health and Safety regulations
- Thorough understanding of Risk Management processes
- Multi-disciplinary experience of all aspects relating to the area under your control
- Experience of all aspects of multi-discipline projects Personal attributes:
- Decision making skills
- Analytical / problem solving skills
- High level of numeracy / cost forecasting skills / financial understanding skills
- Interpersonal negotiating and relationship skills.
- Effective conflict resolution skills.
- Excellent organisational skills.
- Excellent communication
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