Project Operations Coordinator

SUMMARY:
Help automate existing processes by identifying opportunities to use AI and low-code tools. Tygervalley, Cape Town

POSITION INFO:

Project Operations Coordinator

Help automate existing processes by identifying opportunities to use AI and low-code tools. Tygervalley, Cape Town | R25,000 per month (negotiable) | 8-5

About Our Client

Our client is an organization based in Tygervalley that builds and introduces advanced tools to optimize project delivery. They operate in a dynamic and collaborative team environment where employees contribute directly to process improvement.

The Role: Project Operations Coordinator

This role supports project delivery and finance teams by ensuring effective project tracking, accurate billing, and the smooth handling of administrative tasks. The main focus is to manage project-related administration while identifying opportunities to use AI and low-code tools to make manual tasks redundant.

Key Responsibilities

• Draw on proven experience in an administrative role, preferably within a project or IT environment.

• Manage project-related administration including tracking deliverables, updating timelines, and maintaining documentation.

• Reconcile project budgets versus actuals and track expenses against billings and change requests.

• Log and manage project risks and issues while assisting with general billing duties.

• Liaise with project managers, consultants, and finance teams to ensure alignment on costs and invoicing.

• Support process improvements and map out workflows to identify bottlenecks.

• Handle multiple internal and external requests efficiently and professionally.

About You

• Excellent command of Microsoft Excel, including formulas, pivot tables, and lookups.

• Exceptional organizational skills with the ability to manage multiple tasks and deadlines.

• High attention to detail with a proactive, solution-oriented mindset.

• Passion for technology and automation, specifically AI and low-code/no-code tools.

• Strong communication skills to interact effectively with internal teams and external clients.

• Experience with Microsoft Dynamics Business Central or Asana project management software is beneficial.

• Knowledge of Microsoft or general software licensing is highly beneficial.