Project Secretary - Engineering

Recruiter:

Prostaff Holdings

Job Ref:

PS009638/JL

Date posted:

Monday, June 20, 2022

Location:

Johannesburg, South Africa

Salary:

Negotiable Monthly

JOB SUMMARY:
An international industrial pumps company based in Johannesburg North supplying into the mining, water, food, chemical and related industries is seeking a Project Administrator to support the project team including the management of project related procedures, documentation, organization, and customer communication.

JOB DESCRIPTION:

Minimum requirements for the role:

Minimum Matric (professional and educational background an advantage).
Minimum 3 years’ project related experience.
Ability to work in a pressurised environment essential.
Have strong administrative and organisational skills (document control, managing and holding meetings, deadline driven, managing timelines, identifying risks and delays, and taking corrective actions).
Must be able to work on and switch between multiple tasks.
Be focused and able to work with minimal supervision.
Must have good verbal and written communication skills.
Must be assertive and a team player.
Have good commercial and business acumen.
Experience with project tenders.
Understanding of contracts and budgets and process driven.
Computer literacy with good working knowledge of Microsoft (Word, Excel, PowerPoint).
Experience on MS Projects an advantage.
Must have a valid driver’s licence.
E-mail CVs to

The successful candidate will be responsible for:

Organising, attending, and participating in Project Kick Off meetings with client.
Preparing quotations, sales orders, reports, and paperwork and following up of such.
Providing input to the Project Team.
Ensuring all pricing policies are followed.
Ensuring compliance with SA’s Environmental Health and Safety and Quality Assurance policies and procedures.
Stock control – Checking what stock is available once order was received.
Ensuring that all Quality Control procedures are followed during the project.
Ensuring project deadlines are met.
Arranging weekly project meetings with all role-players, including the drafting of agendas and minutes.
Maintaining and monitoring project plans, project schedules, budgets and expenditures.
Arranging final inspections with clients before delivery.
Capturing quotes and orders on system.
Opening of job files and sending to workshop.
Organising the project file and arraigning the filing after project was finalised.
Compiling and submitting of Tender documentation.
Attending to Commercial invoicing and Proforma invoicing.
Following up with suppliers on delivery dates.
Attending to Bureau Veritas Inspections.
Requesting Transport and Crating quotations.
Arranging crating and transport for collections.
Ensuring that the built of the pumps going according to the project schedule.
Ensuring that all items are ordered according to the procurement document.
Keeping up to date with new technology and products within scope of supply.
Carrying out market related research on new industries.
Attending and applying for Pump Licenses.
Requesting quotations from suppliers.
Compiling recommended spares for Tenders.
Following up on amended PO from clients.
Attending to repair pumps booked into the Workshop.
Opening of Job Files and Job Cards.
Drafting of Pump Tags, sending to client for approval and ordering of same.
Drafting and sending of transmittals to clients.
Drafting of QCP documents for all projects.
Sending drawings to clients for approval.
Providing support to Project Team.
Carrying out duties over the above mentioned at the request from senior management from time to time.
E-mail CVs to

Salary package, including benefits, is highly negotiable depending on experience gained.
Should you not hear from us within 2 weeks, please consider your application unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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