POSITION: Property Manager
LOCATION: Westville,Durban
EE: Open to all
PURPOSE OF JOBThe purpose of this job is to effectively manage portfolios /or various portfolios Nationally as per the below duties and responsibilities.
KEY PERFORMANCE AREAS AND KEY PERFORMANCE INDICATORSLeasing
- Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new deals are prioritized and effectively concluded.
- Liaise with brokers if required.
- Attend weekly leasing meetings with the client where accurate feedback is provided.
- Establish and maintain a good relationship with the tenants.
- Attend to any issues that might occur between the team and the tenants.
- Visit and/or contact the tenants on a regular basis.
- Update records and client of such contact at scheduled meetings with the clients
- Ensure that the Property Services Manager conducts timely and comprehensive entry and exit inspections.
- Visit the buildings regularly to ensure that they are maintained to the required levels.
- Review budgets and projected budgets put forward by services.
- Review all the services input into the monthly manpack, to ensure that it is of the required standard.
- Ensure that property services have properly planned for Capital Expenditure in line with the approved budget and that proper process has been followed in committing capital expenditure
- Follow the annual budgeting calendar.
Utility Management
- Liaise with the utility service provider to resolve querie
- Authorise monthly accruals proposed by the service provider.
- Carry out monthly meetings or as and when required to achieve the best output from the service provider to ensure the reporting to the client is efficiently provided
KEY COMPETENCIES
- Excellent communication and interpersonal skills on all levels.
- Dynamic and enthusiastic
- The ability to interact professionally with the client.
- Competent time management skills
- Professional attitude and capability and personal initiative
- Be deadline driven.
- Professional attitude and capability and personal initiative
- Innovative thinking and ability to follow process.
QUALIFICATIONS AND EXPERIENCEQualifications
- Matric (Must)
- BSc or BSc Honors in Property Studies or BCom in Accounting (with or without Honors)
- A Professional Designated Exam (EAAB) will be advantageous (Must hold an FFC certificate)
- Own vehicle
Experience
- 3-5 years’ experience in similar role
- Audit experience will be an added advantage.
- To perform this job successfully, an individual should have extensive knowledge Microsoft Word; Excel; accounting software; and MS Office.
Skills
- Excellent knowledge of basic property management.
- Excellent negotiation and communication skills
- Highly developed ability to work within a combined team environment and resolve issues that may arise.
- Proven relationship building ability.
- Ability to manage staff and to coordinate the efforts of a large team.
- Ability to implement, manage and report on a wide range of property measurements, performance targets and initiatives.
- Demonstrated ability to increase productivity and continuously improve methods of property management.
- Ability to respond to client needs timeously.
- Ability to analyze data for decision making and trend analysis.
- Excellent spreadsheet abilities.
- High intuition, logic and problem-solving skills.
- Ability to manage time effectively.
