Property Administrator

SUMMARY:
-

POSITION INFO:

Our client based in Bellville is on the lookout to employ a Property Administrator to join the team on a Permanent basis.

Main purpose / objective of the position:
This position covers both Leasing and Debtors Administration in the Portfolio.
To establish and maintain effective support services for the property management functions, primarily the
administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data
integrity (building and tenant). The collection of clients rental to ensure healthy cashflow and control of all debtor
accounts. To maintain long term tenant and property manager relationships.

Experience / Education:
Minimum of Grade 12 with Accountancy as subject or equivalent qualification/training as well as 2 years relevant
experience.

Skills required:
Typing, computer literacy (advanced MS Office, Nicor, MDA, contract creation & SAP system), , telephone skills,
admin skills, communication skills,

Duties and Responsibilities : 

• Monthly Cash Flow reporting, ensuring that each
  tenant has a comment and follow up date with
  reaction.
• 
  Internal and External Audit Report investigations
  and feedback.
• 
  Quarterly and Annual Book year end reporting.
  Reporting and correction of credit balances
• Contract creation process, liaising with Brokers,
  Internal as well as External
• Liaising with Fic Department
• Preparation of commission calcs, preparing
  lease pack with submission of commission
  claim.
• Preparation of cancellation agreements.
• Ensure that renewal process on lease is started
  six months prior to the expiry of the set lease
  agreement and is completed timeously.
• Liaison with tenants on renewal terms and
  conditions, preparing of offer to lease.
• Typing of all cover letters to the lease agreements.
  Ensure that tenant file's are neat, clearly marked
  and all relevant correspondence and documents
  are filed daily.
• Opening of new tenant files.
• Contracts (Lease agreements)
  - Sureties
  - Bank Guarantees
  - Keys and Defects
  - Resolutions
  - Addendums
  - FICA Documentation
  - Deposits
  - Maintaining and updating of document
  tracking.
  - Loading of debit orders.
  - Loading of top up deposits.
  - Loading of ad hoc charges.
  - Follow ups that adjustments being loaded.
  - Upkeep of parking schedule where
  applicable.
  - Ensure turnover, where applicable ,has been
  indicated.
  - Vacating of tenants.