Property Administrator

SUMMARY:
Opportunity for a strong Administrator who is confident and a great communicator to join a Ballito based Company with a fresh and innovative approach to the Real Estate industry, following an unconventional and entirely unique sales system. They specialize in both development sales and open market sales.

POSITION INFO:
General office:

• Managing office supplies & equipment – Purchasing & managing - Tea, coffee, stationary, water, pre -paid electricity, cleaning supplies, aircon servicing, printer supplies & servicing, Wi-FI, any repairs & maintenance.
• Compilation & completion of Applications for service providers.
• Answering Switchboard & transferring calls – not a busy switchboard.
• General communication with walk in clients.
• Managing asset keys – Receiving & handing out.
• Managing & maintaining records for petty cash box.
• Compilation of duty rosters & updating calendars for duty rosters.

• Drafting letters to buyers, sellers, attorneys & bond originators.
• Compilation of cover sheets for files.
• Compilation of commission sheets for files.
• Capturing of sales data & records – Maintain & updating daily.
• Daily follow up & communication with buyers, sellers, attorneys, bond originators & sales agents.
• Creating hard copy files of all transactions & maintain the filing system.
• Creating electronic copy file of all transactions & maintain the filing system.
• Updating & maintaining price & availability schedule for developments & distributing according.
• Completion of Estate registration documents & compilation of documents for applications – New & Renewals.
• Updating of online listing systems & other platforms – Propdata & SupaPro.
• FICA – Request, record, verify, maintain records & report – For Buyers & Sellers.
• Managing ordering & issuing of handover gifts.

• Checking & verifying documents provided for credit checks – Co-ordination with letting agents.
• Checking lease documents have been completed correctly - Co-ordination with letting agents.
• Compilation of cover sheets for files.
• Compilation of commission sheets for files.
• Capturing of leasing data & records – Maintain & updating.
• Creating hard copy files of all transactions & maintain the filing system.
• Creating electronic copy file of all transactions & maintain the filing system.
• Completion of Estate registration documents & compilation of documents for applications – New & Renewals.
• Updating of online listing systems & other platforms -TPN, WeConnectU, RedRabbit.
• FICA – Request, record, verify, maintain records & report – For Tenants & Landlords – Co-ordination with letting agents.
• Managing maintenance requests with service providers, landlords & tenants.
• Completing exit inspections with tenants.