Property Administrator

Recruiter:

Focus Kamoso (Pty) Ltd

Job Ref:

3885017020

Date posted:

Tuesday, June 3, 2025

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Purpose of the Job:
Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries.

Key Responsibilities:

Tenant Administration:

Load and update tenant information on the in-house PIMS system.
Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries.
Handle tenant turnover and finalize vacated tenant accounts and deposit refunds.

Lease Administration:

Obtain credit checks and FICA where necessary.
Raise lease input summaries (LIS) and leases on the in-house PIMS system.
Update the lease register and handle all leasing matters with the leasing department.
Manage annual municipal and rates increases.

Arrear Administration:

Follow up on outstanding payments and update the arrears report.
Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable.

Property Administration:

Maintain property and unit data on the in-house PIMS system.
Notify utility companies of tenant changes/updates and manage accruals monthly.
Maintain parking schedules and access discs.
Process municipal and other invoices and perform account reconciliations.
Consolidate monthly management reports.

Skills and Competencies:

Strong communication skills.
Innovative thinking and ability to follow processes.
Dynamic and enthusiastic.
Professional interaction with tenants.
Competent time management skills.
Professional attitude, capability, and personal initiative.
Deadline-driven with excellent attention to detail and numerate accuracy.
Experience in body corporate and sectional title administration is advantageous.

Qualifications and Experience:

Qualifications:

Grade 12 (Matric).
Relevant diploma.
Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA).

Experience:

Minimum of 5 years’ experience in a property administrator role and financial accounting.
Customer service experience.
Background in property leasing.

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