Property Administrator

Recruiter:

Focus Kamoso (Pty) Ltd

Job Ref:

3885017020

Date posted:

Tuesday, June 3, 2025

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Purpose of the Job:
Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries.

Key Responsibilities:

Tenant Administration:

Load and update tenant information on the in-house PIMS system.
Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries.
Handle tenant turnover and finalize vacated tenant accounts and deposit refunds.

Lease Administration:

Obtain credit checks and FICA where necessary.
Raise lease input summaries (LIS) and leases on the in-house PIMS system.
Update the lease register and handle all leasing matters with the leasing department.
Manage annual municipal and rates increases.

Arrear Administration:

Follow up on outstanding payments and update the arrears report.
Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable.

Property Administration:

Maintain property and unit data on the in-house PIMS system.
Notify utility companies of tenant changes/updates and manage accruals monthly.
Maintain parking schedules and access discs.
Process municipal and other invoices and perform account reconciliations.
Consolidate monthly management reports.

Skills and Competencies:

Strong communication skills.
Innovative thinking and ability to follow processes.
Dynamic and enthusiastic.
Professional interaction with tenants.
Competent time management skills.
Professional attitude, capability, and personal initiative.
Deadline-driven with excellent attention to detail and numerate accuracy.
Experience in body corporate and sectional title administration is advantageous.

Qualifications and Experience:

Qualifications:

Grade 12 (Matric).
Relevant diploma.
Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA).

Experience:

Minimum of 5 years’ experience in a property administrator role and financial accounting.
Customer service experience.
Background in property leasing.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Property Administrator
Location: Cape Town
Salary:
56 days ago

Financial Administrator - Property Management
Location: Northern Suburbs
Salary:
Financial administrator - property Management Experience EssentialBellville, Western CapeGrade 12Experience with the MDA property accounting management softwareReceipting tenants’ trust deposits and paymentsProcess rent reconciliation and journalingLegal expenses and fees recovered from bad debtor tenantsEngage, liaise and maintain good relationships with landlords and tenants
8 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Join Our Journey of Discovery â Financial administrator Wanted!Are you a numbers whiz with a keen eye for detail? We're looking for a meticulous and organised Financial administrator to join our finance team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to ta...
5 days ago

Financial Administrator
Location: Cape Town
Salary: 25000 Monthly
Financial administrator â DurbanvilleFinance / AdministrationFull-time | On-siteOur client is a dynamic and forward-thinking company committed to sustainable urban development in the Durbanville area. With a focus on growing its residential property portfolio and protecting conservation and heritage spaces, the company continues to expand its footprint through innovation and purpose-driven growt...
5 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Join Our Journey of Discovery â Financial administrator Wanted!Are you a numbers whiz with a keen eye for detail? We're looking for a meticulous and organised Financial administrator to join our finance team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to ta...
4 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Our client based in Durbanville is seeking a Financial administrator to join their team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to tackling impactful challenges, with a focus on growing its residential property portfolio, establishing and protecting conse...
11 days ago

Property Finance Specialist
Location: Cape Town
Salary: R750 000 Annually
Stratlab – Where Talent Meets Its People.We connect brilliant minds with companies that actually get them. Serious about growth, light on the drama.We’re currently looking for a property Finance Specialist – a role for someone who thrives in property Accounting & Financial reporting, advanced financial analysis & Recons, and stakeholder management & financial insights...
2 days ago

Property & Litigation Attorney
Location: Cape Town
Salary:
Our client, a well-established property management company based in Claremont, Cape Town, is seeking a property & Litigation Attorney to join their team. If you are a motivated individual with a passion for property and litigation law, we would love to hear from you!
6 days ago

Commercial and Industrial Property brokers
Location: Cape Town
Salary:
10 days ago

Property & Litigation Attorney
Location: Cape Town
Salary:
Our client, a well-established property management company based in Claremont, Cape Town, is seeking a property & Litigation Attorney to join their team. If you are a motivated individual with a passion for property and litigation law, we would love to hear from you!
4 days ago