Property Administrator (Rosebank)

SUMMARY:
A leading property group is looking for a highly organized and detail-oriented Property Administrator to provide essential support in managing a portfolio of properties. This role involves tenant communication, administrative coordination, and ensuring the smooth daily operation of retail, office, industrial and student accommodation properties.

POSITION INFO:
Responsibilities
Debtor Credit Balance: Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team.

Debtors Management: Maintain accurate records of rental payments and follow up on overdue accounts

Lease Administration

• New Deals: Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Oversee tenant move-ins and move-outs, including conducting inspections and key handovers.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents.
• Tenant Administration: Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents.
• Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Reporting: Assist with preparing reports for Manco & Exco meetings.
• Tenant and Public Liaison: Address tenant account and invoice queries, validate and process broker invoices.
• Handle bank guarantees and ensure timely payments.

• Minimum Grade 12 with Accountancy as subject
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office and property management systems such as SAP / MDA
• Familiar with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and expense reporting.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.