Property Manager

Portfolio Manager (Property / Sectional Title / HOA) Salary: Up to R45 000 CTC per month depending on experience and qualifications Position Type: Full-Time (Permanent) Office Based Area: Pretoria East, Gaunteng Job Overview HandPicked Recruitment is seeking an experienced and detail-oriented Portfolio Manager to manage a portfolio of sectional title schemes, homeowners’ associations (HOAs), and/or commercial properties. The successful candidate will be responsible for ensuring compliance, financial oversight, client satisfaction, and effective scheme management in line with South African property legislation. Minimum Requirements
- NQF Level 4 Real Estate qualification (completed or in progress)
- Valid Fidelity Fund Certificate (FFC)
- Proven experience in sectional title and/or HOA portfolio management
- Strong knowledge of South African property legislation (STSMA, CSOS, Property Practitioners Act)
- Experience working with property management systems (e.g. WeConnectU, MRI, PropData)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Valid driver’s license and own reliable transport Key Responsibilities 1. Portfolio & Client Management
- Manage a portfolio of sectional title schemes, HOAs, or commercial properties
- Act as the primary liaison between trustees, owners, and service providers
- Provide professional guidance to trustees on governance, financial, and operational matters
- Build and maintain strong client relationships, ensuring service excellence 2. Meeting Management (Statutory Requirements)
- Attend and manage a minimum of six (6) statutory meetings per client per financial year
- Facilitate meetings including budget meetings, AGMs, and trustee meetings
- Prepare and distribute full meeting packs (agendas, financial reports, supporting documents)
- Chair or guide meetings in a professional and compliant manner
- Record accurate meeting minutes and ensure distribution within required timeframes
- Ensure implementation and tracking of all resolutions 3. Financial Oversight
- Review budgets, financial statements, and levy collections
- Assist trustees with budget preparation and approvals
- Monitor arrears and cash flow management
- Ensure correct allocation of income and expenses
- Liaise with accountants and auditors 4. Compliance & Governance
- Ensure compliance with applicable legislation, including: o Sectional Titles Schemes Management Act (STSMA) o CSOS requirements o Property Practitioners Act
- Ensure agendas and minutes are circulated via the property management system
- Upload meeting minutes within prescribed legal timeframes
- Maintain and prepare audit files for each scheme
- Ensure all statutory submissions, insurance, and governance documentation are up to date
- Maintain accurate and compliant records for all schemes 5. System & Administrative Management
- Manage and maintain property management systems (e.g. WeConnectU, MRI, PropData)
- Ensure accurate capturing and updating of owner, trustee, supplier, and financial information
- Oversee billing, debit orders, and statement distribution
- Ensure alignment between management systems and banking platforms (e.g. Netcash)
- Generate reports for trustees and internal stakeholders
- Identify and resolve system discrepancies 6. Maintenance & Facilities Coordination
- Oversee maintenance and repair matters
- Obtain and evaluate quotations
- Appoint and manage contractors in line with procedures
- Conduct site inspections where required
- Ensure properties meet safety and operational compliance standards 7. Legal & Risk Management
- Assist with dispute resolution within schemes
- Liaise with attorneys on collections and legal matters
- Ensure enforcement of scheme rules
- Identify and mitigate operational and legal risks 8. Communication & Reporting
- Maintain clear and professional communication with all stakeholders
- Issue notices, updates, and correspondence
- Provide regular portfolio performance reports
- Ensure transparency and account