Property Manager

SUMMARY:
Our client is looking for a Property Manager to join their team.

POSITION INFO:
Portfolio Manager (Property \/ Sectional Title \/ HOA) Salary: Up to R45 000 CTC per month depending on experience and qualifications Position Type: Full-Time (Permanent) Office Based Area: Pretoria East, Gaunteng Job Overview HandPicked Recruitment is seeking an experienced and detail-oriented Portfolio Manager to manage a portfolio of sectional title schemes, homeowners' associations (HOAs), and\/or commercial properties. The successful candidate will be responsible for ensuring compliance, financial oversight, client satisfaction, and effective scheme management in line with South African property legislation. Minimum Requirements - NQF Level 4 Real Estate qualification (completed or in progress) - Valid Fidelity Fund Certificate (FFC) - Proven experience in sectional title and\/or HOA portfolio management - Strong knowledge of South African property legislation (STSMA, CSOS, Property Practitioners Act) - Experience working with property management systems (e.g. WeConnectU, MRI, PropData) - Proficient in Microsoft Office (Excel, Word, Outlook) - Valid driver's license and own reliable transport Key Responsibilities 1. Portfolio & Client Management - Manage a portfolio of sectional title schemes, HOAs, or commercial properties - Act as the primary liaison between trustees, owners, and service providers - Provide professional guidance to trustees on governance, financial, and operational matters - Build and maintain strong client relationships, ensuring service excellence 2. Meeting Management (Statutory Requirements) - Attend and manage a minimum of six (6) statutory meetings per client per financial year - Facilitate meetings including budget meetings, AGMs, and trustee meetings - Prepare and distribute full meeting packs (agendas, financial reports, supporting documents) - Chair or guide meetings in a professional and compliant manner - Record accurate meeting minutes and ensure distribution within required timeframes - Ensure implementation and tracking of all resolutions 3. Financial Oversight - Review budgets, financial statements, and levy collections - Assist trustees with budget preparation and approvals - Monitor arrears and cash flow management - Ensure correct allocation of income and expenses - Liaise with accountants and auditors 4. Compliance & Governance - Ensure compliance with applicable legislation, including: o Sectional Titles Schemes Management Act (STSMA) o CSOS requirements o Property Practitioners Act - Ensure agendas and minutes are circulated via the property management system - Upload meeting minutes within prescribed legal timeframes - Maintain and prepare audit files for each scheme - Ensure all statutory submissions, insurance, and governance documentation are up to date - Maintain accurate and compliant records for all schemes 5. System & Administrative Management - Manage and maintain property management systems (e.g. WeConnectU, MRI, PropData) - Ensure accurate capturing and updating of owner, trustee, supplier, and financial information - Oversee billing, debit orders, and statement distribution - Ensure alignment between management systems and banking platforms (e.g. Netcash) - Generate reports for trustees and internal stakeholders - Identify and resolve system discrepancies 6. Maintenance & Facilities Coordination - Oversee maintenance and repair matters - Obtain and evaluate quotations - Appoint and manage contractors in line with procedures - Conduct site inspections where required - Ensure properties meet safety and operational compliance standards 7. Legal & Risk Management - Assist with dispute resolution within schemes - Liaise with attorneys on collections and legal matters - Ensure enforcement of scheme rules - Identify and mitigate operational and legal risks 8. Communication & Reporting - Maintain clear and professional communication with all stakeholders - Issue notices, updates, and correspondence - Provide regular portfolio performance reports - Ensure transparency and account Employment Type: Permanent Employment Industry: Real Estate Work space preference: Work Onsite Ideal work province: Gauteng Ideal work city: Pretoria Salary bracket: R 0 - 45000 Drivers License: CODE B (Car) Own car needed: Yes

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