Property Rental Administrator

SUMMARY:
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POSITION INFO:

The suitable candidate will work closely with The Company's Rental Manager and assist her on a daily basis.

Requirements:

• 3 – 4 years’ experience in the rental property industry
• Ability to work in the following but not limited to: MS Office (Word, Excel, Outlook)
• Knowledge of Sage Accounting (Not necessary, but highly beneficial)
• Demonstrate knowledge of phone and email procedures and etiquette
• Reside in the Nelson Mandela Metropolitan area
• Valid driver’s license

Skills:

• Maintain Tenant Lease Files
• Update existing Tenant Lease Spreadsheets
• Update existing Tenant Contact Spreadsheets
• Ensure Tenant Lease is Updated and Signed Correctly
• Preparation of Lease Agreements
• Phoning for quotes for the maintenance team
• Send approved quotes to the ordering department for purchase orders
• Assist with the scheduling of maintenance work and coordinate with tenants
• Follow up with the Tenants to ascertain if the maintenance job was completed satisfactorily
• Perform weekly stock take with the Maintenance Team
• Data management; recording of all maintenance jobs and purchase orders on each property
• Do ingoing and outgoing inspections with tenants and process / capture these inspections after it has been carried out
• Approve rental applications of potential tenants
• Phone tenants for outstanding rent payments
• Assist the Property Manager in any and all admin functions required by the Property Manager