Purchaser Port Elizabeth

SUMMARY:
Purchaser
Port Elizabeth

POSITION INFO:
Purpose of the Role

Responsible for the planning, selection, and purchasing of goods and services for the Coega Plant, including both production and administrative functions. This includes conducting market research, evaluating and managing suppliers, assessing and testing products, monitoring purchase requests and orders, preparing management reports, and submitting approved invoices with supporting documentation to Finance for payment. The role ensures all procurement activities align with company policies, cost objectives, and operational timelines.


Key Responsibilities
- Ensure adherence to company rules, regulations, and disciplinary policies.
- Comply with all Health and Safety procedures as defined during induction and subsequent training.
- Execute procurement tasks in line with time, quantity, quality, and cost requirements to prevent operational delays.
- Ensure all purchasing activities strictly comply with company procurement policies, rules, and process requirements.
- Prepare and implement the Plant’s purchase plan in accordance with management requirements.
- Procure goods and services per production schedules and departmental requests.
- Participate in budget preparation and implementation aligned with the annual business plan and Plant targets.
- Reduce procurement costs through effective market research, planning, price comparison, and negotiation.
- Negotiate best-value purchasing agreements—optimizing cost, delivery time, and product suitability.
- Maintain complete, accurate, and up-to-date purchasing and documentation records.
- Contribute to the formulation and continuous improvement of purchasing systems, processes, and procedures.
- Ensure all procurement contracts and documentation comply with legal, financial, and audit requirements.
- Monitor stock levels daily and purchase according to planned or urgent needs.
- Manage supplier relationships to ensure consistent supply and quality.
- Maintain and regularly update supplier documentation and performance evaluations.
- Eliminate non-performing suppliers and evaluate suppliers’ financial, technical, and manufacturing capability.
- Conduct supplier comparisons, audits, and performance assessments based on supply ability, price, delivery time, and quality.
- Provide input on procurement process improvements and cost-reduction initiatives.
- Manage procurement of parts for Production, Maintenance, Technical, and other departments.
- Negotiate and issue purchase orders and blanket purchase orders; assist with project buying.
- Track backorders for inter- and intra-company orders to minimize supply gaps.

Ensure all approved invoices and supporting documentation are submitted to Finance for payment, including:

1. Invoices signed and dated by both the manager and receiving clerk as proof of receipt of goods.
2. GRN attached to the invoice (if applicable).
3. Purchase order attached and matching the invoice.
4. Weekly COD and advance payments submitted to Finance by close of business each Monday.

Matric certificate or higher.
- Qualification in Business Administration, Purchasing Management, or Supply Chain Management.
- Experience in Supply Chain Management.
- Minimum of 1 years’ experience in full function purchasing within a relevant industry.
- Code 8 driver’s license advantageous.
- Strong customer relations skills.
- Confident and proactive approach, with the ability to anticipate issues and requirements.
- Excellent attention to detail.
- Strong documentation and record-keeping skills.
- Effective verbal and written communication skills.
- Demonstrated problem-solving and negotiation abilities.