Receiving Co-Ordinator | Warehouse and Distribution

SUMMARY:
-

POSITION INFO:

Position: Receiving Co-Ordinator | Warehouse and Distribution
Location: Sandton

Key Performance Areas:

Receiving:

• Is responsible for ensuring that tickets, paperwork and stock coming into the warehouse and logistics department related to Safe Custody, Trade Exchanges, Store Returns and Wholesale are properly and timeously administered. This entails:
  • Timeously attending to Tickets
  • Checking the relevant paperwork and ensuring that all necessary documents are present
    according to operational standards.
  • Obtaining any outstanding paperwork or getting incomplete paperwork corrected and returned for processing.
  • Accurately capturing GRV/credit notes on the Company’s financial system as per policy,
    procedures and standards.
  • Ensuring that stock received matches photographs submitted on Ticket system and that
    stock is the bona fide stock as described on paperwork and shown on the photographs.
  • Submitting received, accurate and complete paperwork and stock to the storage area.
  • Files paperwork as per departmental standards.
  • Ensure that filing is accurate and up to date on a weekly basis.
  • Immediately reports any discrepancies, concerns and/or non-compliances to line manager.

Second Hand-Goods Register:

• Updates the second-hand goods register as necessary. This register must be updated timeously and accurately. It must always be ready and compliant for SAPS inspections.

Product Knowledge:

• Endeavours to learn the features of stock to continually enhance the incumbent’s capability of verifying the authenticity of physical stock.

Projects:

• Participates in or undertakes projects as requested from time-to-time.

General:

• Performs instructions and tasks within the scope and level of the position as required from time to time.
• Partakes in company initiates and events as required.

Critical Success Factors:

• Ensures that paperwork and stock received for processing and receipt within the Warehouse and Distribution Department are correct and complete.
• Ensures that there is no loss of stock during the receipt and handover of stock to the cash office.
• Makes sure handover proof is filed and accessible for proof purposes.
• Ensures that GRV/Credit Note information is accurately captured on the Company’s financial system and that all required documentation is scanned onto the Company’s financial system as per standards.
• Ensures that the Second-Hand Goods Register held by the Warehouse and Distribution Department is up to date and accurate. It should always be in good order for inspections.
• Ensures filing of paperwork is up to date and accurate as per filing standards

Competencies (Knowledge, Skills and Attributes):

• Matric
  Accounting qualification and/or two years' financial/warehouse processing experience would be an advantage
• Proven accounting acumen would be an advantage
• Strong administrative skills - able to work methodically, quickly and accurately
• Computer literate and basic skills of Microsoft Suite Packages and/or Zoho
• Systematic thinking ability
• Strong attention to detail
• Strong Time Management skills
• Strong ability to adhere to operational policies, procedures and standards
• Strong collaborative skills
• Good problem-solving skills
• Pays attention to learning the features and descriptions of coins
• Ability to learn and retain information
• High level of ethical intelligence
• Diligent
• Reliable
• Able to work independently and co-operatively and productively with line managers and peers