SUMMARY:
Our client is looking for a dynamic and energetic individual to join their expanding team as a Receptionist and Office Coordinator in Centurion
POSITION INFO:
Receptionist
Answering Switchboard
Receiving visitors into the office (Showing to Boardroom for meetings) and offering refreshments
Collection of mail from time to time and distribution to the relevant person in the office
Maintaining and purchasing office stationery and kitchen supplies
Load dishwasher just before 5pm switch it on, and unpack in the morning
Keep abreast of all staff birthdays, and arrange cards and gift voucher
Updating of Birthday and Anniversary list from time to time
Obtaining quotes for office equipment and furniture for approval by Director's from time to time
IT liaison – communicating between staff and IT Company regarding weekly site visits, ordering required hardware
Coordinating and communicating with domestic workers regarding duties, checklists, and timekeeping
Annual servicing of office fire equipment
Office Coordinator
Monthly Petty Cash Control and Reconciliation
Co-ordinate all travel bookings and arrangements for all Cape Town staff, including flights, online check-ins, accommodation, car rental bookings, itineraries, and when necessary arranging overseas forex for the relevant traveler
Arranging all office functions
Mid-year conference, Year-end, Staff 10-year work anniversaries, baby showers)
Keeping track of company cellphone accounts and liaising with management regarding upgrades and monthly bills
Keeping track of vehicle licensing of all company vehicles and ensuring all licenses are renewed within the time frame
Ensuring all traffic fines in company vehicles are distributed to the relevant staff member
Expense sheets for Sales Team
Maintain a Travel spreadsheet of all travel done by all employees
Ensuring all travel expenses are added to the relevant Project Profitability Costing as well as a copy of the expense is added to the project file for record-keeping
Month-End Credit Card reconciliation against travel bookings booked on credit cards
Assisting with sourcing promotional gifts for the end of the year such as customer and supplier gifts, marketing calendars, and wine orders for principals)
Source products/items for Year-End Staff Gift Hampers
Keeping up to date & arranging medical appointments for technicians and site staff
Assistance with health and safety admin from time to time
Minimum Requirements
Presentable, hardworking, organised individual with good communication skills
Fluent in English with good pronunciation (most of our foreign suppliers communicate
in English)
Must be able to communicate in Afrikaans (many of our customers communicate in Afrikaans)
Must have a valid driver’s licence
Computer literacy in MS Office (Word, Excel, Powerpoint), Microsoft Outlook, and Internet Explorer
Ability to work alone and as part of a team, and accept directives from various members of the management team
Reliable, on time, and a good communicator
Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.
Please note that only shortlisted candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.
All job postings are in accordance with our Client's BEE requirements.
Please only send certificates when requested to do so.
