Receptionist

SUMMARY:
Greeting, welcoming, phone, messages, coordinating, administration

POSITION INFO:

An established company within the financial sector is seeking to hire a highly skilled and experienced receptionist to join their team. This is an excellent opportunity for an individual with strong communication skills and coordination abilities to grow their career within a reputable organisation. Your experience and capabilities in people administrative and front office skills, problem solving and time management will enable you to execute the following:

Responsibilities

• Facilitates the smooth running of the reception and office maintenance.
• Operation of the switchboard.
• Answering all incoming calls promptly and politely; assessing callers’ requirements; transferring calls; taking messages; delivering messages to the relevant staff members timeously.
• Manage and update the boardroom calendar.
• Greet visitors and staff.
• Maintain overall appearance of reception and all boardrooms in line with the company’s mission and vision.
• Ensure equipment in the reception area and all boardrooms are functioning.
• Ensure boardrooms are always neat and usable.
• Attending to the setting up of the office at start of business and shut down at close.
• Responsible for managing all outgoing and incoming couriers, receiving and cross-checking goods upon delivery.
• Possible SHE Rep/ First Aid duties.

People

• Communicate with a variety of individuals on all levels.
• Work effectively in a team and as an individual.
• Co-ordinate with the office cleaners to prepare the boardrooms for meetings.
• Monitor the day-to-day activities of the office cleaners

Operational Support

• Arranging food and beverages within budget for presentations, meetings and events, as required.
• Monitor stock and order office supplies (beverages and cleaning material).
• Arranging couriers.
• Monthly printer reports to Operations Manager.
• Monitor stock and order office supplies (beverages and cleaning material).
• Assist Operations Manager with basic tasks from time to time.
• Liaise with landlord to report any building related issues.
• Will applications, drafts, printing, uploading and sending for safe keeping