Receptionist

SUMMARY:

POSITION INFO:
Responsibilities: General Administrative Support: Provide comprehensive administrative support to the team. Format and standardize internal documents. Assist in preparing reports, presentations, and correspondence. Schedule meetings, prepare agendas, and take and distribute meeting minutes. Conduct research and compile information to support projects and strategic decision-making. Maintain and update databases, spreadsheets, and filing systems to ensure accurate record-keeping. Input and manage data across shared drives and other company platforms. Assist with printing, scanning, and photocopying documents as required. Front Office and Facilities Coordination: Provide reception cover every day, ensuring a professional and welcoming front- office presence. Assist in coordinating travel and accommodation bookings for employees. Schedule and track maintenance tasks, repairs, and inspections. Greeting and assisting visitors, providing basic information, offering refreshments, and directing them to the right person or office. Cross-Departmental Collaboration: Collaborate with the Office Manager to ensure all administrative tasks are completed efficiently. Assist admin department with filing, printing, and document management as needed. Support the Marketing team with event planning, logistics, and execution of marketing initiatives. Skills Excellent communication skills, both written and verbal. High attention to detail and accuracy. Strong organizational and time management abilities. Ability to multitask and prioritize workload effectively. Proactive and solution-oriented approach to administrative tasks. Ability to work independently and collaboratively in a team environment. Flexible and adaptable to meet the evolving needs of various departments. Professional and welcoming demeanour, especially for front-office engagements. Minimum Requirements South African Unemployed youth between the ages of 18 and 34. Must not have participated on the YES programme before. Matric. Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.