SUMMARY:
A well-established company in Springfield, Durban is seeking a reliable and organised Receptionist/Admin to provide essential front-desk and administrative support.
This role plays a key part in ensuring smooth daily operations, effective communication, and maintaining strong relationships with clients and suppliers.
POSITION INFO:
Duties and Responsibilities:
- Answering and routing phone calls
- Taking down messages & forwarding to relevant person
- Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
- Mailing of documents/samples to clients
- Receiving packages/samples for staff
- Provide administrative support to all team members as necessary
- Handling office correspondence
- Maintaining office supplies(stationery/paper/toners/groceries)
- Maintaining reception area
- Performing various other clerical tasks (transcribing & filing)
- Time keeping for staff members
- Assisting with booking in vehicles for services/repairs
- Book medicals for staff & subby`s
- Arranging courier to CPT & JHB
- Capture stock for the monthly stock take
- Assist with ordering uniforms for admin & factory staff
- Receive invoices & capturing on Sage
- Ensure invoices are matched against requisitions, purchase orders
- Ensure requisitions, purchase orders and invoices are properly authorized
- Ensure the correct GL account & vendor account is utilised when processing invoices
- Ensure that the correct VAT is applied to invoices.
- Timeous follow up on all queries.
- File all invoices to send to accounts for payment
- Ensure invoices are accurately captured on Sage daily.
- Receive and check all payment requisitions
- Deal with queries from creditors and staff regarding payments.
- Every fortnight payments to subcontractors.
Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, should you wish to keep abreast with our active roles.
IMPORTANT NOTICEBy applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).
