Recruitment Administrator

SUMMARY:
Provide a Human Resource administrative function which supports the Human Resource division.   Perform project related HR generalist functions as and when required.

POSITION INFO:
HR Administration
·        Advise remuneration and benefits section of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc.
·        Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures
·        Assist with IOD forms
·        Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested
·        Maintain and administer IR database
·        Compile salary package structures for new employees
·        Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing
·        Compile take on documentation and letters of appointment
·        Support and assist with creating and updating personnel files
·        Liaise with line managers to obtain contract renewal/ending information
·        Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed
·        Administer invoice payments of recruitment service providers for successfully appointed candidates
·        Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required
 
ESS Administration
·        Register new employees on ESS
·        Link new and transferred employees to correct Workflow Group / Approval Group
·        Assist employees with their username and password queries
·        Print ESS reports on request for Management
·        Ad hoc assignments on ESS
 
HRBP Projects as and when required (Development areas)
 
Recruitment
Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process
Consult with external recruitment agents and ensure SLA’s in place
Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides.
Provide support and input in new hire orientation in compiling and distributing of information as required
Ensure new employees undergo full induction before starting normal duties.
Perform exit interviews
 
Employment Equity
Partner with line management to ensure company employment equity plan is consistently practised, supported and adopted in line with management principals, policies, processes and procedures
 
Workforce planning
Assist and provide support in developing job profiles and job descriptions
 
Performance Management
Provide support and input in developing Performance Management system and performance reviews
Assist and support line management to ensure the performance management programme is administered uniformly and effectively
 
Reporting
Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc.

Key Skills and Experience
Grade 12
A tertiary qualification related to the function, i.e. HR Diploma or equivalent
Minimum 2 year HR administrative experience essential
Recruitment Administration essential

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