Recruitment Coordinator

The purpose of the job is to assist in ensuring that our recruitment process runs smoothly by providing recruitment and selection services.

Duties and responsibilities:

• Liaise with regional HR personnel regarding vacant positions.
• Prepare internal and external vacancy circulars.
• Validate and confirm correctness of positions in draft circulars.
• Publish and advertise circulars on the relevant platforms.
• Liaise with recruitment agencies, line management, internal and external applicants.
• Collect, sort and record internal applications before sending them out to relevant regions. Assist with shortlisting.
• Schedule and invite candidates for interviews.
• Compile interview packs.
• Conduct interviews as and when required.
• Conduct background (qualification and other relevant documentation verification) and reference checks.
• Schedule driving assessments where necessary.
• Assist with referring employees for entrance and exit medical exams where applicable. Maintain Recruitment database for Persons with Disability. Ensure compliance with Recruitment and selection policy.
• Ensure that appointment decisions are made in line with EE targets.
• Assist Recruitment Manager to ensure timeous submission and signing of recommendation reports.
• Process and follow-up recommendation reports.
• Ensure that all recruitment documents and files have all the necessary signatures and relevant supporting documents before forwarding them for approval.
• Prepare and ensure correctness of appointment letters.
• Regularly update and check vacancy track-liner and provide feedback to Line and Recruitment Manager.
• Receive and keep record of approved recommendations and appointments.
• Ensure that invoices are correct, signed and sent for capturing to facilitate payment.
• Provide weekly recruitment report to Recruitment Manager.
• Assist to organise induction every month.
• Liaise with Regional HR personnel in ensuring that necessary arrangements are made to ensure that new employees attend induction i.e. transport arrangements.
• Liaise with people presenting at induction regarding dates and induction presentations. Ensure that presentation slides comply with corporate identity.
• Organise refreshments and corporate gifts for induction.
• Oversee the smooth running of induction i.e. changing the programme when necessary. Manage the filing and record keeping of the EE & Recruitment Unit.
• Ad hoc duties as and when required.

Requirements:

• Diploma in Human Resources Management (NQF 6)
• 3 years'' experience in recruitment and selection
• Knowledge of relevant legislation including Employment Equity practices
• Computer Literacy (MS Office packages).