SCM Officer: Acquisitions

Recruiter:

Zanati Search Group

Job Ref:

JHB000055/CV

Date posted:

Friday, October 21, 2022

Location:

Pretoria, South Africa

Salary:

R 459,364.69

JOB SUMMARY:
Provide an efficient, effective, well governed SCM Acquisitions service to the office through implementing policies, procedures and systems to ensure the effective procurement/ acquisition of goods and services as required by the business in achievement of the overall strategic objectives of the office.

JOB DESCRIPTION:

REQUIRED:

Diploma/ degree in SCM
Additional SCM Course certificates and advantage

At least 3 years' experience in SCM environment

RESPONSIBILITIES:
Provide efficient and effective SCM Acquisitions Services:

Compile, manage and maintain supplier database and develop a prospective list of preferred suppliers
Roll-out and implementation of policies to ensure efficient and effective the office procurement/ acquisition
Facilitate the effective processing of acquisition requests
Analyse procurement requests for quotations and sourcing suppliers for quotations
Procurement source documents are verified and captured, once approved, the order is timeously placed with the
supplier, in accordance with departmental policies and
procedures and compliant with applicable legislative
requirements

Facilitate bid/ quotation process:

Execute the bid/quotation process and evaluate and facilitate adjudication of bids
Compilation of bid documents
Ensure that all advertised bids are handled within the prescribed validity period and compilation of statistics of bids awarded for reporting to National Treasury.
Facilitate receiving and opening of bids
Coordinate bid adjudication committee meetings and provide secretarial support.

Ensure compliance with relevant legislations, SALGA policy and any other regulations governing SCM:

Monthly monitoring and recording of deviations; non-compliance and corrective measures implemented
Implementation of SCM Policy.

Reporting:

Report on the implementation plan and institute corrective measures
Report on compliance, deviations
Report on supply chain management information as required to internal and external stakeholders
Compile monthly reports on the above in compliance with NT reporting requirements
Compile quarterly reports with all Treasury practice notes
and regulatory reporting requirements

Risk and Performance Management:

Identify SCM risks and support the senior management in developing and implementing risk mitigation plans in area of accountability
Safeguard SCM Information
Review SCM performance and satisfaction levels from internal customers and support the development of performance improvement plans
Implement feedback mechanisms to obtain feedback re the experience and satisfaction of events logistical arrangements
Support the Monitoring and evaluation of the quality of service provided to the office.
Implement corrective action where quality standards are not met

Query Resolution:

Implementation of customer care charter
Effective handling of queries and speedy resolution of all customer and supplier queries/ complaints
All queries to be handled as they emerge for client satisfaction.

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