SHEQ Coordinator

SUMMARY:
The Role:

Essential functions:

SHEQ Compliance

• Carry out regular assessment of systemsâ?? data to meet contractual obligations, identifying missing or incomplete information or documents.
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POSITION INFO:
The Role:

Essential functions:

SHEQ Compliance

• Carry out regular assessment of systemsâ?? data to meet contractual obligations, identifying missing or incomplete information or documents.
• Liaise with external company (employers, client etc) to collate document requirements in relation to client specifications for Contractors packs (Safety files).
• SHEQ compliance and adhering to ISO standards in all our company Products and Services.
• Verify that all processes adhere to regulations and applicable standards to prevent issues.
• Creating extensive reports based on their observations, results to comply with ISO 45001.
• Communicate with other internal departments, through email, newsletters/ meetings regarding issues affecting their contractors packs (safety files) â?? site requirements.
• Attend business review meetings when necessary to share ideas and suggestions.
• Well-versed in office applications such as word processing and spreadsheet, software to run calculations and make detailed reports.
• Participating in SHEQ internal inspections and audits, following up on responsibilities, and executing new requirements as needed.
• Raise purchase orders on INFOR system.
• Highlight Risk issues affecting our Business
• Log and investigate non conformances to identify the root cause and corrective action to ensure improvement within the business
• Arrange and facilitate SHEQ (ISO 45001) induction, awareness and process reviews

SHEQ Administration:

• Register, publish and maintain all ISO process on the SHEQ Management System.
• Upload documents to both internal and external systems.
• Support Digital Infrastructure to prepare paperwork for site compliance when needed.
• Manage all site contractorâ??s packs (safety files) and report on deviations.
• Incident management â?? Reporting, Investigation, RCAT.
• Follow up on Audit report findings and CARâ??s raised. (Corrective action requests)
• Personal Protective Equipment management for all employees.
• Obtain quotes for SHEQ related training requirements book and manage system for record keeping.
• Co-ordinate SHE committee meetings and attend to site meetings when required.
• Compile monthly toolbox talks.
• Co-ordinate emergency response for and other sites as required and keep records.
• Develop and implement procedures as required.
• Conduct regular internal audits, report and follow up on findings raised.
• Co-ordinate all legal appointments as required by offices as well as site requirements.
• Co-ordinate risk management implementation and control.
• Co-ordinate environmental management procedures as required.

Other:

• Be conversant in current policy and practice relating to data management including appropriate use of information e.g. Data Protection.
• Participate in and minute the SHEQ working group.
• Undertake any training and professional development as and when required.
• Undertake any other reasonable duties, commensurate with the job title, as may be determined by the line manager.

 

Skills and Experience:

Essential Qualifications:

• Grade 12 certificate or equivalent
• Diploma/Degree: Safety Management / Incident Management / Risk Management

Preferred Qualification:

• ISO 18001:2007

Experience required:

• Experience in Safety Management Systems (2 years minimum experience)
• Introduction to ISO 45001 (Will be an advantage)
• ISO 18001:2007
• Process validation expertise
• Planning and organizing
• Judgement and problem solving
• Technical knowledge
• Results oriented
• The ability to take decisions and to exercise discretion
• Developing strategic client relationships
• Policy/Process mind set/oriented
• Proven experience of working with databases and systems, including inputting and extracting data.
• Excellent attention to detail and organisational/planning skills.
• Ability to self-manage, prioritise and work under pressure to tight deadlines.
• Ability to communicate effectively with colleagues, participants and external stakeholders.
• Ability to work effectively as part of a team.
• Proficient in Microsoft Office, particularly Outlook, Word and Excel.




 

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