Sales Administrator ( Office Automation Industry)

SUMMARY:
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POSITION INFO:

Office & Operations Management:

• Oversee the daily operations of the asset finance division, ensuring seamless workflow and effective cross-departmental coordination.
• Maintain accurate and up-to-date records of finance applications, contracts, and client documentation.
• Manage and optimize internal systems, including CRM platforms, FICA records, and asset registers.

Client & Deal Administration

• Monitor and manage applications from pre-approval through to payout, ensuring adherence to turnaround times.
• Engage with clients to collect outstanding documentation, clarify processes, and resolve queries.
• Support sales and credit teams by preparing finance packs and submitting applications to banks.

Compliance & Risk Management

• Ensure full compliance with FICA, NCA, NCR, and POPIA regulations throughout the finance process.
• Conduct regular audits of internal documents and workflows to ensure completeness, accuracy, and legal compliance.
• Oversee the secure handling, archiving, and disposal of sensitive client information.

Financial Coordination

• Liaise with the finance department regarding disbursements, collections, and supplier payments.
• Assist with reconciliations related to asset purchases and lease contracts.

Vendor, Supplier & Bank Liaison

• Coordinate with insurers, landlords, and external vendors to ensure timely asset delivery and registration.
• Build and maintain strong relationships with finance houses, escalating any delays or issues to management.

Reporting & Process Improvement

• Compile and present weekly and monthly reports on deal status, revenue, pipeline, and approvals
• Identify process bottlenecks and recommend improvements to enhance operational efficiency.

Recruitment shall be done in accordance with the company's Employment Equity Plan. People living with disabilities are encouraged to apply

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