Sales Administrator / Sales Office Secretary

SUMMARY:
-

POSITION INFO:
Job Overview An opportunity exists for a highly organised and motivated Sales Administrator \/ Secretary to join a busy sales support team. The successful candidate will initially support two experienced Sales Secretaries, with the intention of growing into a senior Sales Office Administrator role over time. This position is ideal for someone seeking long-term career growth within sales administration and office management, with succession planning into a senior leadership support function over the next 5–15 years. Key Responsibilities The role will evolve over time, but will include (and is not limited to): Providing comprehensive administrative support to the sales team and Sales Engineers Taking minutes during meetings and distributing accurate records Preparing quotations and supporting tender submission processes Processing invoices and related documentation Coordinating transport and shipping logistics Managing diaries, schedules, and appointments Handling client and internal queries efficiently and professionally Ordering parts, stock, and managing procurement-related administration Tracking production timelines and delivery deadlines Assisting with problem-solving around delays, logistics issues, and exceptions Supporting overall sales office operations and workflow efficiency Minimum Requirements Tertiary qualification in Business Administration, Sales, Project Management, Logistics, or related field (from a recognised institution) Minimum of 5 years’ experience in a sales support \/ office administration environment Strong Microsoft Office skills (advanced Excel and Word essential) Advanced proficiency in Microsoft Project (non-negotiable) Experience in creating and maintaining production bar charts \/ project schedules Solid understanding of sales administration processes (quotations, invoicing, tenders, logistics coordination, etc.) Strong communication skills in English; Afrikaans advantageous Excellent attention to detail and strong organisational ability Ability to work under pressure and manage multiple priorities Commitment to long-term career development within the organisation Ideal Attributes Proactive and solution-oriented approach High level of reliability and professionalism Strong planning and coordination abilities Comfortable working in a structured but evolving environment Team player with willingness to learn and grow into a senior role Growth Opportunity This role is part of a long-term succession plan, offering the right candidate the opportunity to develop into a senior Sales Office Administrator position with increased responsibility and leadership over time.