Secretary: Legal and Governance

SUMMARY:
Our client is looking for a Secretary- Legal and Governance (Only for people with disabilities )

POSITION INFO:
MINIMUM REQUIREMENTS:
 M +4 Qualification/ BTech/ Advanced Diploma in Office Management and Technology or equivalent)
 Minimum three (3) years’ experience in legal secretarial capacity/legal environment.
 Minimum two (2) years’ experience in a Higher Education environment.
KNOWLEDGE
 Sound knowledge of relevant departmental administrative systems.
 Knowledge and understanding of legal secretarial functions.
 Knowledge and understanding of contract typing.
 Sound knowledge of legal terminology.
 In depth Knowledge and understanding of legal documents and terminology.
SPECIAL REQUIREMENTS
 Advanced computer proficiency in MS Office suites /MS Office Suits /MS Word/ Excel/ PowerPoint Outlook/ MS Teams, Skype, Zoom.
 Maintains strict confidentiality.
 Excellent Listening and Communication skills – verbal and written.
 Excellent time-management and organizational skills.
 Excellent typing skills.
 Meticulous attention to detail.
 Proficiency in English – verbal and written.
 People /interpersonal Skills.
 Valid driver’s license.
DESIRED
 Legal secretarial qualification or legal qualification.
SUMMARY OF DUTIES:
 Acts as a first line station regarding queries from staff, students, public and industry
 Must maintain confidentiality
 Must be able to work independently and under pressure.
 Must be able to meet deadlines timeously
 Must be able to attend meetings and correctly record Minutes
 Manages the diary
 Sets up and maintains efficient electronic filing systems for contracts, invoice payments
 Type correspondence, reports and presentations including layout and formatting
 Sort records and re-directs incoming mail
 Organises meetings and provides Legal Advisor with relevant background information
 pertaining thereto. Follow up on meeting items that need actioning
 Distributes information, circulars, reports as directed
 Provide secretarial assistance to the Legal Department
 Provide telephonic support to staff i.e. screen and re-direct calls, take messages etc.
 Organise travel/ accommodation arrangements for the Legal Department
 Provides administrative support for legal Department
 Must be able to drive to collect/ receive and serve Legal notices, pleadings, Court papers
 as required
 As per the job profile or assigned by the Manager /Supervisor

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