SUMMARY:
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POSITION INFO:
POSITION REQUIREMENTS
• Manage AtTheGate access system back end functions
• Daily Management of all Smart sheet functions
• Filing of all paperwork
• Night report compilation & email to be sent out daily
• Management of daily attendance record & email daily
• Arranging nonspecific Polygraph tests for various branches
• Managing security officer timesheets
• Compilation of weekend planned work schedule
• Validate all security supplier/vendor invoices and arrange approval in conjunction with procurement and
finance teams
• Generate monthly costings report for security
• Fleet Logbook capturing & submission of escort trip sheets to HR for reimbursement
• Ordering all items/uniforms for the security department via requisition manager
• Generating ADHOC requests via procurement
• Managing department PSIRA list and ensuring all security employees are compliant
• Managing security daily task roster and ensuring it kept up to date
• Generate quarterly polygraph costings spreadsheet and analysis
• Generate monthly security audit consolidation
• Daily management of credit note spreadsheet & savings tracker, in conjunction with procurement/creditors
departments
• Validate vendor Security officer overtime sheets and send for approval
• Submit security department C works requests and follow up to completion
• Maintain and keep up to date regional second-hand goods/recycling certifications
• Generate security customer numbers, in conjunction with reception
• Managing regional department AOD/leave requests
• Maintaining security stock in conjunction with procurement and quarterly stock count
• Record minutes of meetings
• Maintain branch keys list
• Maintain daily alarm notifications summary report
• Maintain daily offsite monitoring summary report
• Tracking and monitoring of Company vehicles
QUALIFYING EXPERIENCE
• Grade 12
• Minimum of 2 years’ experience in in an administrative role
• MS Office knowledge - intermediate level
• AtTheGate knowledge would be advantageous
• Smartsheets knowledge would be advantageous
• Fluent in English - read, write and speak
QUALIFYING ATTRIBUTES
• Accuracy and attention to detail
• Excellent communication skills
• Solution driven and risk preventative
• Able to multi-task and work under pressure in a fast-paced working environment
• Have own reliable transport and valid driver’s license
• Dedicated team player
• Exceptional administration skills
