Duties:
Accounting and financial control:
- Responsible for the integrity of the Trial Balance and Pastel sub books. Ensure that all data captured into the system is valid, accurate and complete and in line with financial reporting standards.
- Responsible for processing up to Trial Balance level (Financial Statements).
- Processing, reconciliation and balancing of intercompany transactions.
- Project control, job costings, analysis of job cards and reporting thereon (includes WIP, accruals, etc.).
- Processing of month end and year end journals (standard and ad hoc).
- Monthly close off of Pastel sub books.
- Pastel Control / Maintenance.
- Monthly reconciliation of balance sheet accounts / Pastel sub ledgers using an electronic template.
- Prepare, interpret and submit monthly management accounts and annual reports according to timelines using Pastel and Excel.
- Providing and interpreting financial information when required.
- Responsible for attending to all audits and ensuring that deadlines are met (Financial, SARS and internal).
- Maintain Insurance policies and manage claim procedures.
- Assist management with the annual budgeting process.
- Provide feedback by using an internal system, as well as using this platform to set up tasks for direct reports.
- Maintaining an up-to-date record keeping and filing system.
Cash and Bank:
- Custodian of petty cash. Responsible for all disbursements, replenishment and reconciliations on a weekly basis. Petty cash entries to be timeously entered into the Petty Cash book in Pastel.
- Daily cash book processing.
- Responsible for the accuracy and integrity of the bank accounts / cash books.
- Responsible for checking, loading and being the first release on all online
banking transactions in line with SOP’s and mandates (creditors, EFT’s, monthly standard payments, etc.).
- Ensure that all statutory and non-statutory payments i.e. creditors, municipal accounts, intercompany payments, etc. are paid according to due dates.
- Monthly Bank Reconciliations for all bank accounts.
- Verify, load and maintain beneficiaries in line with SOP’s.
- Banking profile management (load and maintain all beneficiaries and any other ad hoc tasks).
- Daily and weekly monitoring of cash flow. Update the cash flow statements / tracker on a daily basis. Prepare and update 3 month rolling cash flow forecasts on a weekly basis.
Payroll and HR:
- Pastel Payroll processing for at least 50 employees (permanent and contract employees).
- Basic HR Functions, including, but not limited to:
- Temporary and Permanent staff members payroll and HR admin.
- Maintain filing system.
- Liaise with applicable government departments and action accordingly (e.g. UIF, Compensation Commissioner, Seta etc.).
- Assist with discipline processes if / when required.
Statutory reporting:
- Prepare monthly VAT reconciliations – balance reconciliation as well as reconciling both output- and input VAT transactions between financial records and submissions to SARS. Ensure that all supporting documentation is valid and that all VAT transactions comply with legislation.
- Submission of VAT201 returns on e-filing. Payment of VAT returns in accordance with statutory deadlines.
- Prepare monthly EMP reports and reconciliations.
- Submission of EMP201 returns on e-filing. Payment of EMP returns in accordance with statutory deadlines.
- Prepare EMP501 reports and reconciliations (bi-annual and at year end). Review and ensure the accuracy of the data to be submitted. Responsible for submission on Easyfile and attending to any SARS queries and audits.
- Responsible for the coordination, processing and subsequent payment of all third party payroll payments by the deadline dates (provident fund, bargaining council levies, garnishees, ITA88, etc.).
- Complete and submit Statistics SA quarterly questionnaires by the given deadline dates. Ensure that all data reported on is valid, accurate and complete.
- Preparation of reports and information for ROE WCC submission. Ensure validity, accuracy and completeness of data. Responsible for submission and payment to the DEL.
Inventory control:
- Manage and review monthly and yearly stock counts and ensure that all variances are investigated and resolved in a timely manner.
- Ensuring that inventory levels are correct and that the costing of the items are correct. Regular integrity checks on stock items.
- Management of WIP and accruals.
- Capturing of stock codes on Pastel for all new and approved stock items.
Debtors control:
- Debtors sub book management.
- Raising of invoices.
- Allocate incoming payments in Pastel.
- Preparation of reconciliations.
- Regular review of debtors age analysis and highlight potential risks to management.
Creditors control:
- Creditors sub book management.
- Daily review and sign off of creditors and procurement paperwork. E.g. check invoices, purchase notes, purchase returns, etc. on batch listings before work is updated into Pastel.
- Manage and review all creditors reconciliations and the timeliness thereof. Authorisations to be done according to company mandates.
- Allocate all creditor payments in Pastel.
Assets:
- Accurately calculate depreciation on a monthly basis and process depreciation journals in Pastel.
- Maintain the fixed asset register (update with all asset acquisitions and disposals, management of asset verifications).
- Maintain and ensure that the small asset register of the company is up to date at all times.
Requirements:
- 3-5 years relevant experience within a similar position essential
- Relevant degree in finance, accounting and administration essential
- Strong financial knowledge in the consolidation of results, financial and management accounting, audit, taxation and corporate financing within a commercial environment
- Strong cashbook, creditors, debtors and inventory essential
- Proven experience in processing journals and accounting processes
- Valid driver’s license and reliable transport
- Working knowledge of Pastel Partner (Accounting System) - essential
- Working Knowledge of Pastel Payroll (Payroll System) - essential
- Working Knowledge of Nedbank Business Banking - essential
