Senior Contracts Administrator (Divisional) - Temp

SUMMARY:
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POSITION INFO:

Overview

Our client in the Automotive industry is seeking a Senior Contracts Administrator to join its team. The successful incumbent will be responsible for advising on the division's commercial legal and contractual requirements and litigious matters, managing the contracts administrators, and providing support to the Divisional Administration Manager.

Minimum Requirements

• Grade 12 / Matric
• Bachelor of Commerce (Law) or LLB incorporating commercial law and corporate governance
• 3 years’ commercial experience in a similar role legal
• Admitted Attorney

Job Responsibilities

Commercial Legal

• Draft, vet, negotiate, and interpret commercial agreements, legal correspondence, and memoranda within defined timelines
• Review external commercial agreements and other legal documents received from third parties to advise internal stakeholders on the acceptability thereof and to align it with divisional and group policies
• Manage and supervise the contracts administrators – legal agreements and contracts management system
• Identify, manage, and advise on legal and contractual risk
• Liaison with business units, divisional managers, and corporate head office legal department to facilitate the drafting of complex legal agreements
• Draft agreement and risk summaries to highlight risks in agreements
• Attend meetings with business units, divisional managers, and third parties to facilitate legal review and finalization of agreements as necessary, to obtain the optimal legal, risk, and commercial position for the division
• Supervise the Contracts Administrator on new vendor credit applications channelled through the corporate head office legal department
• Review and approve vendor applications for legal requirements
• Liaison with the Corporate head office legal department in respect of the above requirements and approvals, as necessary

Authorised Signing of Agreements

• Manage the Contracts Administration signing process to ensure that all approved contracts are signed following the Approval Framework, shareholder agreements, and other applicable agreements

Legal Database Records Management

• Manage the contract management process, including weekly status reports, ensuring accuracy and completeness of the contracts register on an ongoing basis
• Monthly review of the changes to the legal contracts’ registers addressed by the Contracts Administrators (eg. renewals, archived and updated contracts), ensuring accuracy and completeness of the contracts register on an ongoing basis

Statutory Information Records Management

• Assist with the management of the administration of internal company information schedules, letterheads and statutory details and records quarterly and when changes arise
• Oversee the Assist with the management of the administration of published agreements, letterheads, and legal information on SharePoint

Reporting

• Draft the litigation report for submission to the corporate head office and board
• Review of the quarterly contracts register for board packs compiled by the Contracts Administrators
• Update the finance bad debt register with monthly progress on matters handled directly by the role
• Address ad hoc corporate head office legal and divisional reports and updates, when necessary

Litigation

• Manage the commercial legal and litigious matters and report on developments
• Responsible for perusal and amendment of all legal correspondence and attending to all requirements concerning litigation matters
• Co-ordinate legal matters requiring external legal assistance
• First-line liaison with external attorneys in respect of litigation matters
• Liaison with the Corporate head office legal department in respect of the above requirements and approvals, as necessary
• Supervision of contracts administrator to ensure proper management of legal fees

Intellectual Property

• Manage the intellectual property portfolio for the Company
• Assist with legal matters, including infringement arising on the intellectual property portfolio of the division
• Liaison with Corporate head office legal department and Company secretarial in respect of the above requirements and approvals, as necessary

Continuous Improvement

• Identify improvement opportunities and make recommendations for improvements
• Participate in Continuous Improvement initiatives

Other

• Provide strategic and practical legal advice and support to various business units to assist their operational teams in strategically dealing with legal challenges within their operations
• Keep abreast with new legislative and industry developments to provide general legal advice and support to various business units
• Legal research of specific legal issues affecting the business and advise management on optimal legal position
• Review and drafting of legal letters, legal notices, and correspondence

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