Senior Conveyancing Secretary

SUMMARY:
Senior Conveyancing Secretary: Oudtshoorn

Well established law firm is on a recruitment drive for a senior conveyancing secretary to join their team. The position requires a candidate with 5+ years in a similar role, specifically handling transfers - including developments, bonds, and bond cancellations.
This position will entail attending to the initial steps to be taken when receiving instructions up until finalizing of files after registration.

Duties include, but not limited to:

• Downloading and acknowledging instructions, perusing and understanding deed of sale or loan conditions, performing and interpreting deeds office searches and opening of the file.
• Making initial contact with the client and any linked attorney
• Applying for the necessary clerances
• Drafting transfer and bond documents
• Keeping and maintaining a proper diary system of all current matters
• Weekly reporting to clients, bankers and consultants and where necessary, liaising with managing agents and linked attorney firms
• Attending to all financial aspects of the transaction, including collection of purchase price, costs / disbursements from clients, passing invoices and attending to general accounting queries

POSITION INFO:
Skills & Knowledge:

• Good knowledge and understanding of transfers and bonds in general
• Ability to interpret instructions and understand conditions to be compiled with
• Understanding and interpreting deeds office records
• Good command of the English & Afrikaans language
• Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys.
• Ability to work independently and to effectively manage high volumes of work
• Team player with good interpersonal skills, showing an eagerness to assist others within the department
• Typing speed of 45+ words per minute
• Meticulousness and attention to detail, managing a neat and organized workstation
• Fully conversant in MS Office 365, LexisConvey, E4 and Stordoc

• Matric or equivalent qualification
• Secretarial diploma / Paralegal qualification will be to your advantage
• Minimum of 5+ years' experience in conveyancing environment, specifically transfers, bonds and bond cancellations