Senior Conveyancing Secretary (Bonds)

SUMMARY:
Experienced and qualified Legal Secretary (commercial mortgage bonds) with top administration and interpersonal skills required for our client in Durban.

POSITION INFO:

Key Performance Areas

• Responsible for running files from inception to closure
• Deals with commercial mortgage bond instructions, with a thorough knowledge and understanding of conveyancing processes as well as of standard security documentation utilised by South African banks
• Knowledge and understanding of notarial bonds
• Liaises and interacts with banks, consultants and transacting parties who demand result-driven perfect service
• Deals with mortgage bond cancellation instructions, prepares consents to cancel and checks guarantees
• Responsible for opening and closing files on file management system
• Ensures compliance with FICA
• Ensures effective diary management and meeting co-ordination
• Ensures the provision of an effective office management and administrative support function
  • oversee all archiving and dead filing requirements
  • have a sound knowledge of the operations of the practice area/team and ensures the provision of an effective client liaison function to all internal/external clients
  • deals with difficult situations with tact and diplomacy and responds calmly and displays tenacity in times of high pressure or setbacks
• Ensures collation, production and distribution of documents and presentations:
  • all relevant house styles and NRFSA formats to be adhered to and any variations must be forwarded to the KLD department for approval
  • through appropriate use of Lexis Convey, e4 and other platforms available, ensure all documentation is produced within specified timelines and meets set accuracy rate
  • the appropriate use of all electronic document management systems
  • the provision of an administrative support function to all team members, this includes assisting with typing and practice administration overflow as and when required
  • Participates in the administrative infrastructure within the practice and ensures efficient, and
  • effective processes and systems are in place
  • Ensure effective accounting and file management system administration:
  • follow the appropriate procedure with regards to new matters. This includes opening
  • of files, conducting conflict checks, drawing up letter of engagement and closing of
  • files
  • proactively ensure that our fees are paid before registration and ensure fees are
  • debited upon registration and resolve queries with the relevant Associates and/or
• Directors
  • follow up and ensure that all new clients and matters are FICA compliant
  • proactively check unbilled disbursements weekly and action accordingly

Requirements:

• Grade 12
• A recognized secretarial certificate / diploma
• A minimum of 8-10 years suitable experience Skills, Knowledge and Attributes
• Typing skills with a good speed and accuracy level
• Good command of the English language both verbal and written
• Excellent knowledge of MS Office, Lexis Convey and e4
• Excellent organisational skills with attention to detail
• Effective interpersonal and relationship building skills
• Good telephone etiquette
• Adaptable, professional and displays a positive attitude
• Conscientious and pro-active
• Ability to work overtime when required to do so
• Ability to meet deadlines and work under pressure in dealing with notarial servitudes and title deed conditions

For further information please contact natasha@------

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