Senior Debtors clerk (Permanent)

SUMMARY:
Senior Debtors Clerk will be responsible for managing the accounts receivable function for ART. Main duties involve overseeing the collection of outstanding debts, maintaining accurate records, and ensuring that clients adhere to payment terms.

POSITION INFO:

Qualifications and Expertise

Minimum Requirement: NQF 4 – Matric or any other equivalent qualification would be an advantage.

Preferred: A post-secondary qualification in accounting, finance, business administration, or a related field (such as a diploma or degree)

Experience: At least 3-5 years of experience in accounts receivable, debt collection, or a similar financial role. Salary will be dependent on your experience.

Senior Debtors Clerk will be responsible for managing the accounts receivable function for ART. Main duties involve overseeing the collection of outstanding debts, maintaining accurate records, and ensuring that clients adhere to payment terms.

Duties and Responsibilities

Managing Accounts Receivable:

- Oversee and manage all accounts receivable activities.
- Maintain accurate records of all transactions, including invoicing, receipts, and payments.
- Ensure that all outstanding debts are collected in a timely manner.

Credit Control:

- Evaluate and assess the creditworthiness of customers.
- Establish credit limits and terms for new and existing customers.
- Monitor and manage customer credit balances and ensure compliance with company credit policies.

Debt Collection:

- Follow up on overdue accounts by telephone, email, or written communication.

- Negotiate payment plans or settlements with customers where necessary.
- Escalate non-payment issues to management or external debt collection agencies.

Reconciliation:

- Reconcile accounts receivable balances with general ledger accounts.

- Investigate and resolve any discrepancies or irregularities in accounts.
- Prepare and present monthly reconciliation reports.

Customer Relations:

- Maintain good relationships with customers to ensure timely payment.
- Respond to customer inquiries regarding their accounts and billing issues.
- Handle any disputes or issues related to payments or invoices.

Reporting:

- Prepare regular reports on the status of accounts receivable, including aging analysis, outstanding balances, and bad debt provisions.
- Provide management with insights into debtor performance and potential risks.

Process Improvement:

- Identify and implement process improvements to enhance the efficiency of the accounts
receivable function.
- Ensure compliance with company policies, accounting standards, and legal requirements.

Team Supervision and Training:
- Supervise and guide junior clerks or other team members within the department.
- Provide training and support to ensure all team members understand the accounts receivable process.

Financial Audits:
- Assist with financial audits by providing necessary documents and information related to accounts receivable.

Ad-hoc Duties:
- Perform other related duties as required by management, such as assisting with month-end closing activities or special projects.

Competencies (Skills, Knowledge, and Attributes)
The required candidate must be loyal and dedicated to his/her job.
Must be someone who pays attention to detail and is very accurate when performing accounting duties.
Must be able to work under pressure.
Strong team player.
Proficient in using accounting software and tools. (I.e.: SAP, Excel, etc)
Ability to meet deadlines and work in a fast-paced environment.

Who may apply?

An external applicant or an existing employee in the African Realty Trust Group who may be interested and who complies with the qualifications, experience and competencies stipulated in the internal & External announcement.

📄 Internal Application Procedure

Interested candidates should complete the internal application form and submit it along with a detailed CV to hr. , clearly stating " Senior Debtor’s clerk " in the subject line.

Alternatively, applications may be hand-delivered to the nearest Letaba HR office

🌐 External Application – Senior Debtor’s clerk

Interested and qualified applicants are invited to submit their applications, including a detailed CV, to hr. , clearly stating “Senior Debtor’s" clerk in the subject line.
All applications will be processed in accordance with the company’s standard recruitment and selection policies and procedures.

African Realty Trust is an equal opportunity employer.
If you do not receive any feedback within 14 days after the closing date, please consider your application unsuccessful.

Employment Equity Statement

African Realty Trust is an equal opportunity employer and is fully committed to Employment Equity in both internal and external recruitment processes.
As part of our policy to promote from within wherever possible, internal candidates will be given priority consideration where this aligns with the achievement of our Employment Equity objectives.