Senior Fund Administrator

 

Recruiter:

Copper Quail

Job Ref:

3171726819

Date posted:

Monday, March 21, 2022

Location:

Quatre Bornes, Mauritius, South Africa


JOB SUMMARY:
-

JOB DESCRIPTION:

The Snr Corporate Administrator is responsible for a portfolio of clients and act as a direct point of contact in advising clients on Fund Structures.

KEY FUNCTIONS

Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators' periodic risk reviews.

Responsible for a portfolio of clients and acting as the direct point of contact.

  • Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
  • Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;
  • Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
  • Prepare capital calls / drawdown notices and having same approved by the Board / GP;
  • Ensure that drawdown trackers are properly maintained and share registers are up to date;
  • Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
  • Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising);
  • Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking;
  • Circulate quarterly management accounts / capital account statements to investors;
  • Support the NAV review and sign off in accordance with set procedures;
  • Assist the accounting team for the finalization and filing of annual audited financial statements;
  • Co-ordinate and resolve all fund-related issues;
  • Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;
  • Provide a high standard of customer service to clients;
  • Proactively resolve clients issues and escalating as required;
  • Build and maintain good relationship internally with juniors, peers and line manager;
  • Lead, coach and provide direction to junior fund staff in all areas of their work.
  • Maintaining proper and complete file for each client – physical as well as on the DMS;
  • Ensuring that the required information is uploaded and updated on the relevant internal systems in place;
  • Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios;
  • Ensure KYC on new investors/directors;
  • Processing dividend payments & other payment instructions;
  • Ensure compliance with anti-money laundering procedures;
  • Daily and effective input on time sheet or any time management system;
  • Attend client meetings with Manager as and when required;
  • Review and approve client invoices as part of the billing process;
  • Assist the Manager for new quotes or proposals to prospective clients;
  • Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes;
  • Input data on a specialist funds software and make optimum use of the software as and when/where required;
  • Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

  • Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA;
  • A minimum of 3-4 years working experience in a similar position within a Management Company;

Comprehensive knowledge and understanding of;

  1. Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
  2. Company Secretarial duties and Board matters;
  3. Corporate and Trust Administration Functions, Compliance and Good Governance principles;

Excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

Consider your application unsuccessful should you not be contacted within 7 working days.

 

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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