Senior Fund Administrator

The Snr Corporate Administrator is responsible for a portfolio of clients and act as a direct point of contact in advising clients on Fund Structures.

KEY FUNCTIONS

Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators' periodic risk reviews.

Responsible for a portfolio of clients and acting as the direct point of contact.

• Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
• Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;
• Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Prepare capital calls / drawdown notices and having same approved by the Board / GP;
• Ensure that drawdown trackers are properly maintained and share registers are up to date;
• Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising);
• Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Support the NAV review and sign off in accordance with set procedures;
• Assist the accounting team for the finalization and filing of annual audited financial statements;
• Co-ordinate and resolve all fund-related issues;
• Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;
• Provide a high standard of customer service to clients;
• Proactively resolve clients issues and escalating as required;
• Build and maintain good relationship internally with juniors, peers and line manager;
• Lead, coach and provide direction to junior fund staff in all areas of their work.
• Maintaining proper and complete file for each client – physical as well as on the DMS;
• Ensuring that the required information is uploaded and updated on the relevant internal systems in place;
• Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios;
• Ensure KYC on new investors/directors;
• Processing dividend payments & other payment instructions;
• Ensure compliance with anti-money laundering procedures;
• Daily and effective input on time sheet or any time management system;
• Attend client meetings with Manager as and when required;
• Review and approve client invoices as part of the billing process;
• Assist the Manager for new quotes or proposals to prospective clients;
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes;
• Input data on a specialist funds software and make optimum use of the software as and when/where required;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

• Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA;
• A minimum of 3-4 years working experience in a similar position within a Management Company;

Comprehensive knowledge and understanding of;

1. Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
2. Company Secretarial duties and Board matters;
3. Corporate and Trust Administration Functions, Compliance and Good Governance principles;

Excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

Consider your application unsuccessful should you not be contacted within 7 working days.