Senior Office Supervisor

SUMMARY:
Our client is seeking an experienced Senior Office Supervisor to oversee the administrative operations of their Bloemfontein Branch .

POSITION INFO:

Office Management:

• Ensure debit and credit notes are dealt with in accordance to organizational procedure
• Investigate and resolve queries on payment discrepancies Perform sundry buying - stationery, consumables, packaging etc.
• Monitor and allocate expenses where approved and applicable Responsible for branch petty cash
• Coordinate cash sales, reconciliations, postings and matching Maintain and execute CAPEX and FAR registers
• Report any deviances picked up on the accounts
• Ensure company records are securely retained for the periods as reflected in the approved retention of records table Coordinate cash sales, reconciliations, postings and matching
• Rebate calculations (Cashbuild, Kaap Agri etc)
• Monitor and control Nedbank credit cards and Wesbank fleet statement, ensure completeness for submission
• Investigate and query all abnormal entries processed
• Scrutinize cash sale recons and ensure all debit balances are resolved / disclosed
• Ensure old unclaimed credit balances are written off in line with company policy
• Releasing of journals and refund approval
• Monitor cash sale processes to ensure compliance with policies & procedures
• Scrutinize bank accounts and cash clearance account to ensure that all payments are accounted for and properly posted
• Debtors Control - sorting out queries, credit not block releasing
• External audits - liaise and assist with schedules, samples, queries etc
• Internal audits - liaise and assist where required
• Authorizing of creditors / mra diff
• Ensure all creditors paperwork is grn''d and sent to Head Office Review insurance claims register/report and approval all insurance claims to be submitted
• Vendor applications / questionnaires
• Tender documents - review/complete etc
• Control of scanning of documents - pod''s/credit notes
• Execution and monitoring of all housekeeping reports to ensure the system is maintained
• Company Stationery - control of stocking and purchasing

People Management:

• Plan, schedule, coordinate and supervise subordinate activities to ensure efficiency and achievement of goals
• Participate in people development initiatives such as performance management, succession planning and talent management to ensure team performance meet required standards
• Coach subordinates by explaining how and what must be done to ensure appropriate team development

Governance, Compliance and Risk:

• Ensure adherence to statutory regulations, organizational standards, policies and procedures
• Report non-compliance and implement corrective actions to ensure compliance

Required Qualifications / Experience:

• NQF level 6 Diploma / advance certificate and/or at least 5 years’ experience in an administration environment in a managerial position
• Computer literate (Essential) - MS Outlook, Word, SAP - Advanced Excel Excellent knowledge and understanding of products
• Understanding & knowledge of relevant legislation
• Proven problem solving, people management, communication and conflict handling skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.