Senior Payroll Manager

SUMMARY:
A company inn Pretoria is looking for a seasoned Payroll Manager who has experience in the management of the payroll processing team in a payroll outsourcing service provider environment. To provide support and advice to different clients in different industries, multiple countries, multiple payroll platforms and ensure smooth running of the various payrolls.  Preferably the candidate will be a registered Tax Practitioner.

POSITION INFO:

The person in this role is in charge of handling the delivery of payroll functions that balance the necessary service levels to high level legislative compliance and clients.
His/her job description entails working with the Business Unit Leader to choosing vendors and guaranteeing that they are functioning at the consented procedures.
The payroll senior manager supervises the running structure of the payroll location in order to avoid material break resulting from erroneously making inappropriate payments.
He/she offers advice and works together closely with the clients on initiatives and their duties to ensure there is an integrated effort between the two functional locations and guarantee proper agreement and understanding of duties and roles.
The senior Manager role also includes supervising payroll accounting, payroll and payroll tax for clients.
He/she must manage other payroll staff and be delegated with appointment duties.
In addition to this, the senior manager in charge of payroll services may also carry out internal and external audits in relation to payroll while ensuring that the payroll unit complies with legal and company standards.
He/she may also assist in automating the payroll process, improve payroll software and rectify any payroll issues.
The ability to solve problems is a paramount aptitude to be effective in this position as the senior manager payroll services assists in reassessing and enhancing payroll procedures as required.
In situations where members of staff have problems with administration of payroll, the senior manager should have the ability to give explanations for the problem, rectify any affiliated errors and guarantee that such error does not repeat itself.
Qualifications Required
·       Relevant Degree/Diploma in HR/Payroll/Finance or equal qualification
Experience Required
·       Prior experience with executing and evaluation of internal controls targeted at minimizing operational risks.
·       Unique working knowledge and at least nine years practical experience in a sizeable payroll department, five of which must have been spent in supervising a payroll outsourcing/shared service environment with a diverse client base and software solutions.
·       Conversant with accounting, most especially, compensation accounting.
·       Experience in configuration of payroll components for various payroll platforms.
·       Payroll consulting background
·       Experience in managing communication with payroll third parties (i.e., SARS, retirement benefit providers, etc)
·       Good communication skills – verbal and written.
·       Multiple payroll-, finance- and HR system experience 
Behavioural Traits Required
·       Excellent client relationship skills
·       Business Development skills
·       Presentation skills
·       Project management skills
·       Performance management skills
·       Peoples person – honest, transparent, approachable,         respectful
·       Ability to work under pressure
·       Time management
·       Team Player
·       Strong Supervisory/managerial capabilities
Job-Related Knowledge, Competencies & Skills Required
Essential
·       Manage the diverse audits like internal and employment tax audits and also guarantee compliance with organisational procedures.
·       Function with multi-country Payroll client representatives to create optimised standard system interfaces to reduce data control problems that will assist in improved control structure.
·       Head the team in client acquisition specialists and other forms of company initiatives to ensure speedy implementation of new client solutions.
·       Establish formidable team that can oversee efficient customer service, operational risk and handle the vendor relationships to forward payroll efficiently across the locality.
·       Sustain a strong association between human resources employee mobility, business finance, human resources benefits and compensation accounting to guarantee that their payroll procedures, information and needs are aligned for optimum efficiency.
·       Organise the total incorporated duties including payroll processing, payroll taxes, evaluating and improving procedures and policies and also carry out internal regulations, system evaluation and upgrades.
·       Maintain the required vendor associations and adherence.
·       Guarantee payroll tax payments are strictly in compliance with appropriate local tax laws.
·       Harmonise payroll affiliated prevalent ledger accounts.
Other Specific Requirements
·         Ability to project manage and implement new clients on designated payroll platforms.
·         Be able to prepare, implement and maintain Standard Operating Procedures manual.
·         Ability to manage staff and ensure adherence to processes by all members of the team.
·         Manage the annual/bi-annual IRP5 process.
·         Review correspondence sent to clients and third parties.
·         Attend to client queries, advise requests and meetings.
·         Identification of opportunities to cross sell other services to payroll outsourcing clients.
·         Staff appraisals and recruitment.
·         Arrange internal/external training for staff members.
·         Prepare annual budget.
·         Monitor monthly/daily planners for all clients and staff.
·         Payment approvals.
·         Working knowledge of Tax Administration Act, Labour Laws, Basic Conditions of Employment Act, Data Privacy Laws, UIF Act, SDL Act etc as may be applicable in the payroll environment.

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