Senior Procurement Officer

SUMMARY:
The core purpose of the role is to execute the operational and tactical procurement of goods and services in the area of responsibility or business unit by implementing the day-to-day fulfilment/ purchasing of on-demand business procurement requirements.

POSITION INFO:

Key deliverables and outputs

• Support and execute the operational and tactical procurement of goods and services in accordance with strategies, applicable policies, procedures and specifications.
• Achieve the realisation of savings, supply efficiency, quality, and process improvements in area of responsibility
• Provide Sourcing management and Operational Management with information and support for the integration volumes, processes, quality levels and prices into strategy development
• Create purchase orders for supplies, equipment and services within authorised limits.
• Release of the purchase order in the system and provide quality assurance
• Support projects and initiatives in the area of responsibility.
• Manage daily requirements and understand future demands
• Communicate with internal users, specifiers, and suppliers in order to clarify operational issues
• Follow up, expedite and ensure the goods and services ordered are delivered on time
• Maintain ERP systems to ensure continuous support of the material and service requirements and accuracy of data
• Act as the first point of contact for internal and external claim management
• Conduct negotiation with suppliers for the acquisition of goods and services at competitive price
• Address all day-to-day procurement issues relating with Tactical Sourcing
• Identify local saving opportunities
• Ensure policies and procedures are conveyed to end users in the procurement of goods and services
• Initiate and support the RFx process as defined by strategy
• Assure compliance with applicable laws, ethical standards, policies and codes of business conduct
• Ensure that area of responsibility executes category strategy as required and agreed. Where compliance is an issue, help to find and eliminate root causes
• Ensure that the procurement initiatives tracking tool is kept up-to-date for own initiatives and projects
• Measure performance through KPI’s according to existing templates
• Track achieved results

Internal customers

• Senior Management; own management team.

External stakeholders

• Suppliers/Service Providers, Industry Organisations and Regulatory Bodies, Customers

Academic qualifications

Essential:

• Tertiary qualification in procurement or related field such as Diploma in Procurement/ Purchasing/ Transport Management/Supply Chain Management or Logistics/ Finance / Business

Advantageous:

• Chartered Institute for Procurement and Supply (CIPS) membership and/or accreditation (MCIPS preferably) - CIPS Global Standard – Operational Level

Note:

• Valid Driver’s license, Valid Passport

Work experience

Essential:

• 3 - 6 years in procurement / strategic sourcing / category management / operational buying in the industry/area of responsibility
• Exposure to supply chain management, strategic sourcing, and optimal procurement processes and standards
• Proven track record of supplier relations management
• Exposure in working on an ERP system (e.g. SAP, Oracle, etc.) executing Procure-to-Pay/ tendering processes.
• Engaging at senior management level

Advantageous:

• Proven track record of working within cross-functional teams, while successfully delivering on benefits and capability building agenda

Knowledge

Essential:

• Broad knowledge of sourcing networks within the allocated Industry and business unit
• Well versed in B-BBEE codes, supplier management requirements and tender processes
• Knowledge of sourcing and supply chain management best practices and risks in allocated business unit such as counterfeiting, bribery and corruption, disruptive technologies, cyber attack
• Working knowledge of business and transport related legal and regulatory aspects governing the business unit i.e National Road Traffic Act, OHAS, Sustainability and Environmental Affairs Act, B-BBEE Act
• Basic financial and commercial acumen

Skills

Essential:

• Well-developed written and oral communication skills to influence, persuade and convince at all levels
• Effective interpersonal skills to collaborate, network and build relationships across multiple functions, regions and cultures
• Well-developed EQ skills and sensitivity to diversity
• Ability to interpret numerical information and do cost/price analyses
• Analytical thinking skills to analyse and diagnose requirements, assess potential and risks associated with suppliers, interpret data, and solve problem through sound judgments
• Ability to manage multiple tasks and priorities and drive tasks to completion in a fixed time-frame through effective time management, planning and organisation skills;
• Computer, technology and systems skills

Personal Attributes

Essential:

• Focus on getting things done
• Commitment to behaving ethically and in line with organisational values
• Passion for optimising business performance
• Commitment to maintaining business awareness
• Focus on communicating clearly and convincingly
• Concern for working within parameters
• Preference for planning and organising
• Readiness to make and own decisions

Advantageous:

• Preference for teamwork
• Orientation towards growing and nurturing relationships
• Focus on analyzing and solving problems
• Customer centricity and focus
• Focus on initiating action
• Concern for aligning with best practice
• Resilience under stress and pressure