Senior Secretary: Bio-Innovation

SUMMARY:
We are looking for an experienced, qualified Senior Secretary: Bio-Innovation candidate(s) for our client in Pretoria.

POSITION INFO:

Purpose of the post:
To provide secretarial services to Directors and render effective and efficient administrative support.

Description of tasks:

Secretarial Support

1. Manage the Directors’ diaries
2. Handle outgoing and incoming calls
3. Record messages accurately and timeously
4. Maintain internal and external stakeholder relations

Administrative Support

1. Edit and format submissions, memos and other documents on behalf of the Directors.
2. Draft standard response on behalf of the Director.
3. Maintain workflow and filing system.
4. Respond to queries by providing the required information.
 5. Organize meetings and workshops and prepare packs for such.
6. Prepare packs for all the meetings / workshop that the Directors attend.
7. Liaise with all relevant stakeholders.
8. Take minutes of meetings as required.

Logistical Support

1. Arrange traveling and accommodation.
2. Process traveling and subsistence claims.
3. Arrange petty cash.
4. Process office supplies for the units.
5. Assist with procurement and payment processing as required.

Competency requirements:

Knowledge

1. Clear understanding of office administration activities and processes.
2. Knowledge of office administration
3. Knowledge of public service regulations

Skills:

1. Administrative skills
2. Communication skills
3. Good Computer skills (MS Word, Excel, PowerPoint, 
internet and email)
4. Events Coordination
5. General Office Administration
6. Document and File Management
7. Organizing skills

Personal attributes

1. Good Interpersonal Skills
2. Initiative
3. Ability to work with and in teams
4. Ability to interact with people
5. Ability to multi task

Experience:
At least 1 year experience in administration.

Learning indicators / Qualifications

Grade 12 certificate and either Certificate or Diploma (of more than six months).

Candidates who meet the above mentioned requirements, can forward their Cvs to: theresa@------

Closing date: 06 October 2021, 12:00 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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