Senior Wage clerk

SUMMARY:

• Manage departmental staff, i.e. wage clerks, costing clerk and admin clerk.
• Ensure that all timesheets come in on time to the payroll office to ensure that there is no delay in capturing of wages.
• Ensure deadlines are met every fortnight in respect of wage capture.
• Ensure pay period files are complete as per SOP time frame, i.e. before roll over.
• Sign off schedules against cost allocation and excel run per site and per week ensuring they balance.
• Notify the Accounts Manager of any problems or foreseen problems immediately.
• Check all supervisors’ timesheets before payments are made and forward a bi-weekly report per site to the Accounts Manager.
• Audit the wage files and sign off before wages are rolled over.
• Ensure the bank run, payroll summary and schedules balance.
• Receive and compile a report bi-weekly on deductions for PPE for the pay run.
• Ensure that new client information, plus current clients rate changes and rules are adhered to.
• Ensure schedules from clients are received on time for capturing purposes.
• Ensure purchase order numbers are received before wages are paid so that invoicing can be done.
• Ensure that you are present when staff need to work late.
• Ensure that all garnish orders are administered correctly.
• Complete the payroll run after ensuring all bi-weekly timesheets have been captured.
• Send complete wage schedules with POs to the Accounts Manager to authorize.
• Once balanced create the bank import file and send it to the Accounts Manager, Directors with the payroll summary and excel run.
• Update pay slips to the T drive.
• Update proof of payment to the T drive.
• Update pay period and then begin new bi-week.
• Ensure that wage queries are dealt with correctly and timeously.
   

• Matric
• Relevant qualification 
• Must have minimum of 3 years including supervisory role
• Must be residing around Kloof and surrounding areas.

POSITION INFO:
Position: Senior payroll Area: Kloof Duties Manage departmental staff, i.e. wage clerks, costing clerk and admin clerk. Ensure that all timesheets come in on time to the payroll office to ensure that there is no delay in capturing of wages. Ensure deadlines are met every fortnight in respect of wage capture. Ensure pay period files are complete as per SOP time frame, i.e. before roll over. Sign off schedules against cost allocation and excel run per site and per week ensuring they balance. Notify the Accounts Manager of any problems or foreseen problems immediately. Check all supervisors' timesheets before payments are made and forward a bi-weekly report per site to the Accounts Manager. Audit the wage files and sign off before wages are rolled over. Ensure the bank run, payroll summary and schedules balance. Receive and compile a report bi-weekly on deductions for PPE for the pay run. Ensure that new client information, plus current clients rate changes and rules are adhered to. Ensure schedules from clients are received on time for capturing purposes. Ensure purchase order numbers are received before wages are paid so that invoicing can be done. Ensure that you are present when staff need to work late. Ensure that all garnish orders are administered correctly. Complete the payroll run after ensuring all bi-weekly timesheets have been captured. Send complete wage schedules with POs to the Accounts Manager to authorize. Once balanced create the bank import file and send it to the Accounts Manager, Directors with the payroll summary and excel run. Update pay slips to the T drive. Update proof of payment to the T drive. Update pay period and then begin new bi-week. Ensure that wage queries are dealt with correctly and timeously. Requirements Matric Relevant qualification Must have minimum of 3 years including supervisory role Must be residing around Kloof and surrounding areas.