Service Provider Coordinator

SUMMARY:
An established and fast-paced organisation is seeking a detail-driven and proactive Service Provider Coordinator to oversee the full creditor’s function, manage consumables control, and drive financial accuracy across operational cost centres.

POSITION INFO:
Key Responsibilities
Financial & Consumable Control

• Ensure accurate allocation of costs to correct cost codes and cost centres
• Monitor estimated vs actual costs and investigate variances
• Manage consumable stock control processes to minimise waste and financial loss
• Review and process creditor invoices with detailed line-item accountability
• Conduct year-end reconciliations and identify unrecovered costs
• Facilitate credit applications and corrective financial actions

• Manage the full creditors function across a high-volume and complex supplier base
• Validate supplier rates against service level agreements
• Capture invoices accurately, including correct VAT treatment
• Prepare weekly and monthly payment runs (monthly by the 25th)
• Perform detailed month-end reconciliations prior to payment release
• Resolve supplier queries and disputes professionally and timeously

• Identify automation opportunities within the creditors function
• Improve efficiencies through EDI integrations and system mappings
• Develop and maintain advanced Excel reporting tools (VLOOKUP/XLOOKUP, pivot tables)
• Enhance workflows to improve turnaround times and reduce errors

• Lead and develop a team of creditors accountants
• Ensure adherence to internal controls, SOPs, and deadlines
• Conduct performance check-ins and foster accountability and continuous improvement

• Diploma in Management Accounting or equivalent
• Advanced Excel proficiency (essential)
• Supply chain and cost structure knowledge advantageous

• Minimum 3 years’ experience in the export industry or a high-volume creditors environment
• Strong financial acumen with reconciliation and variance analysis experience
• Previous QX system experience advantageous

• Strong numerical accuracy and attention to detail
• Deadline-driven with excellent time management
• Leadership capability and problem-solving mindset
• Innovative and adaptable approach