Shipping Administrator (Contract)

SUMMARY:
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POSITION INFO:

Overview

Our Client within the Automotive Industry is seeking a Shipping Administrator to join their team on a contract basis. The successful incumbent will be responsible for assisting in ordering, coordinating, and costing required items from foreign suppliers for the company.

Minimum Requirements

• Grade 12 / Matric
• National Diploma in Supply Chain Management or Certificate in Shipping Practice and Customs compliance / relevant
• 2 – 3 years of experience in a similar role.

Job Responsibilities

New order processing:

• Receive approved orders from the relevant business units – approvals to be in line with the authority listing and from the LX system.
• Create Indent/ Delivery on Inbound Logistics Management (ILM) using ERP Mingle.
• Indent is sent to the forwarder through ILM via Shipshape Electronic Data Interchange (EDI)
• Add Indent number to the Indent register.
• Raise an Indent with the appropriate supplier with all details of the goods as per the LX order, including the required date.
• Place the order via e-mail to the supplier (Copy Forwarder agent), including a copy of the completed Indent.
• Open a Shipping file on SharePoint and manually for the order by specified colour per unit.

Processing of clearing and forwarding documentation:

• Receive all the relevant shipping documentation together with the forwarders invoice and validate the shipment
• Examination of Customs Declaration form- SAD500/Customs worksheet/ SARS release notification.
• Correct Customs Value, Customs VAT and Duty been calculation.
• Correct Cargo Dues, Landside charges, Shipping Line charges and foreign collection charges.
• Correct Documentation, Communication, Agency Fee, and Forex on foreign amount.
• Correct Cartages from Port to the Units with Fuel Surcharges/ Heavy Surcharge and Hazardous surcharge.
• File copy of the Clearing Agent’s invoice with all above documents in the relevant file on SharePoint.

Processing of clearing foreign bill of collection:

• Order confirmation will be obtained from supplier.
• The order will be updated and maintained on to the “Internal Shipment Status Report” per unit and confirmed by the unit that all orders on this report balance with all the orders on the system.
• Monitor the Forwarding Status report from the Forwarding /Clearing agent and the Direct Shipment Report on a daily/weekly basis and advise the appropriate units of any deviations or deliveries.
• Follow up on deliveries to the units.
• Filing of all documents into the relevant shipping file on SharePoint.
• Assisting with queries and any additional duties as and when required.
• Take Forward Exchange Contract (FEC) for orders placed and liaise with plant accountants of foreign exposure to be covered.
• Update FEC covers and payment schedules.
• Assist with SARS Customs Audits

Month –end procedure:

• Check status reports that all deliveries have a service purchase order and have been invoiced.
• Check that all invoices have been sent to BU for processing.
• Check all Shipments collected have Forward Exchange Contract (FEC)
• Prepare Goods-In Transit Schedule with full value and supporting documents of the orders to be provided to the accountants for provisions.

Landed costing for each shipment:

• Costing needs to be done to obtain the landed cost.
• This costing sheet has the calculation for the Landed cost per unit/kg.