Store Finance Manager

SUMMARY:
Our client is looking for a highly capable and detail-oriented Store Finance Manager to oversee all financial operations within a retail store environment. This is a dynamic, hands-on role suited to a finance professional with strong leadership qualities and deep experience in retail finance.
The ideal candidate will be responsible for ensuring financial integrity, providing timely and accurate reporting, maintaining compliance with internal controls and company policies, and supporting the store's overall profitability through sound financial management.

POSITION INFO:

Key Responsibilities

Financial Control & Reporting

• Daily, weekly, and monthly financial reporting to Head Office.
• Review payroll reports weekly before submission.
• Ensure compliance with all Head Office deadlines.
• Provide monthly performance updates to the executive committee.
• Daily reconciliation between Arch and Pastel.
• Conduct supplier reconciliations and manage direct supplier payments in consultation with Head Office.

Supplier Management

• Maintain positive supplier relationships and manage COD payments.
• Control creditor claims and documentation flow between departments.
• Audit transactions and reconcile supplier statements against Pastel Evolution.
• Monitor supplier balances and ensure working capital is optimized.

Debtor Management

• Track and manage debtors, ensuring timely collections.
• Ensure all debtor accounts are properly documented and maintained.

Risk Management

• Enforce store compliance with internal policies and procedures.
• Collaborate with internal and external auditors.
• Safeguard store assets, including stock and cash.
• Oversee GRV (Goods Received Voucher) verification and accuracy.
• Monitor cashier operations, perform float checks, and ensure daily reporting on variances.
• Manage system user permissions and maintain control of store vouchers and coins.

People Management

• Lead and motivate finance and administrative teams.
• Manage staff schedules, overtime, leave planning, and timekeeping.
• Ensure compliance with HR policies and the Basic Conditions of Employment Act.
• Handle staff grievances and manage within Limits of Authority.
• Regularly review team performance and provide training and development support.

Cash & Expense Management

• Ensure all daily cash handling procedures are followed (cash drops, pick-ups, payouts, etc.).
• Review and sign off on daily cash-up reports.
• Reconcile cash deposits, card transactions, and petty cash.
• Authorize payments and ensure proper expense control.
• Manage income statement accuracy, rebate tracking, and budget adherence.
• Monitor debtor aging reports and enforce agreed payment terms.

Systems & Procedures

• Ensure full compliance with store systems and financial procedures.
• Review all overrides and refunds daily.

Stock Take & Inventory Oversight

• Prepare and assist in monthly and quarterly stock takes.
• Ensure stock takes are aligned with CPA and budgeted costs.
• Investigate variances and work with operations on corrective actions.

General & Ad Hoc Responsibilities

• Take on additional duties as assigned by the Store Manager or Head Office.
• Participate in ongoing performance reviews and store audits.
• Be available to temporarily fulfill other roles within the business as needed.

Key Competencies

• Strong Financial Management and Accounting Knowledge
• Strategic Thinking and Analytical Ability
• Effective Leadership and Team Development Skills
• Excellent Communication and Interpersonal Skills
• High Attention to Detail and Accountability
• Risk and Compliance Awareness

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years’ experience in a financial management role (retail experience preferred).
• Strong understanding of financial reporting, budgeting, and cost control.
• Solid knowledge of internal controls, cash handling, and compliance.

Technical Skills

• Proficiency in accounting systems such as SAP and/or Pastel.
• Advanced MS Excel skills.