Store Financial Manager

SUMMARY:
Our client in the retail sector is looking for a Store Financial Manager to join their team in Gqeberha/ Port Elizabeth.

POSITION INFO:
Job Purpose:

To manage all financial transactional aspects of the
business unit and achieve agreed budgeted and
Strategic objectives.

Key Performance Areas:

Financial Control and Reporting:

• Daily, weekly and monthly reporting to head office;
• Weekly review of payroll reports prior to submission to head office;
• Meeting all deadlines as set out by head office;
• Review and reporting back to the executive committee on a monthly basis on store performance;
• Arch vs Pastel Reconciliation Daily Transaction review;

• Supplier relations and direct payments in consultation with head office;
• Creditor claims and control – paper flow from receiving/buying to Head Office and controlling creditors deductions;
• Auditing and balancing of transactions between supplier statements and pastel evolution accounting system
• Check and facilitate supplier payments – cod suppliers.
• Actively controlling critical supplier balances due vs limits and store needs forecasting to ensure we do not reach stop supply.
• Maximizing Working Capital.

• Weekly tracking of Debtors and in arrears collections;
• Debtor Accounts to have proper documentation in place.

• Ensure store compliance with set policy and procedures;
• Liaise with external & Internal auditors in conjunction with group and regional Finance GM;
• Safe guarding of company assets specifically stock, assets and cash;
• Receiving GRV sequence and verification checks, scrutinizing the integrity of GRV’s and its origin;
• Checking process of GRV’s done including accuracy (balancing GRV to invoice);
• Daily report back on GRV’s not done and the reasons for not completing it;
• Cashier Shorts & Overs weekly review;
• Daily spot checks of cashier floats while they are working (unannounced);
• Daily report on till over’s and under’s, and taking appropriate action to correct;
• Weekly cash office float balancing;
• Weekly reporting on trolleys;
• ATM balancing and loading by cash office personnel, not management (if applicable in the stare where you are based);
• System (Arch) user permissions and checks on a weekly basis;
• Safeguarding of Arch Coin / Empty Vouchers.

• Ensure that all staff understands what is expected from them, with the administration dept and front-end control / cash office;
• Lead by example and Motivate staff daily;
• Proper Leave schedule & plan accordingly;
• Time management- Staffing- short times, Staff scheduling and Overtime within the respective department under your control;
• Comply with current basic conditions of employment;
• Act with-in “Limits of Authority” e.g. staff employment, dismissal, CCMA, Retrenchments, Increases and commissions paid;
• Manage staff grievances promptly and correctly;
• Practice goal setting in every area of the business and review monthly;
• Ensure compliance to all HR policies and procedures;
• Train staff adequately in every area of the business;
• Measure Productivity:
• Review staff structure monthly and monitor sales by staff member.
• Ensure that all Cash safety procedures are followed daily e.g. Cash pick-ups, Cash Drops, Cash Pay-outs and Cash Collections;
• Cash Flow management- payment of expenses & stock;
• Sign-off daily Cash-up report confirming Cash Deposited, Expenses paid out, suppliers paid COD, Transport Expenses, Debit & Credit cards transactions, Till shorts & Overs, Bank shorts & overs & Petty Cash;
• Ensure that all cash deposits balance daily with actual cash banked;
• All Credit Cards balances daily with actual slips/ speed point transactions;
• Control all expenses by signing off all Sundry orders and final invoices;
• Ensure accuracy of Income statement detail and performance against budget;
• Ensure accuracy of rebate & other income on monthly income statement;
• Ensure all payments are signed off by the appropriate personnel before making any payment. -Within “Limits of Authority”;
• Weekly monitoring of age analyses on Debtor’s customers- act in accordance to agreed terms with customer;
• New customer credits & terms in accordance to “Limits of Authority”;
• Complete Monthly Transport Income statement measuring profitability of delivering of goods.

• Comply with all systems and procedures;
• All Refunds and Overrings to be checked and signed off with day-end reports

• Mange and assist in perform stock take preparations;
• Ensure that stock takes are done in accordance with agreed CPA and
• Budgeted Cost;
• Ensure the execution, with Operations, to perform accurate stock takes;
• Variance reports to be scrutinized and actioned accordingly with Operations.

• Monthly stock take and corrective action (Hazards);
• Any other duties or functions as determined by Store Manager or Head Office;
• Ongoing assessment of Store administration staff.

• That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s;
• That you may be required to perform additional ‘Adhoc’ duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
• That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.