Stores Administrator

SUMMARY:
Stores Administrator To ensure the effective management, control, distribution, and tracking of tools, materials, consumables, PPE, and fleet-related assets. This role supports operational, project, and installation teams nationally and internationally, whilst also maintaining high standards of safety, compliance, and efficiency across stores and the office-based vehicle fleet.

POSITION INFO:
Qualifications

• Matric
• Certificate or coursework in logistics, inventory, or fleet administration is advantageous.

• Minimum 3 years’ experience in stores, logistics, or warehousing roles.
• Experience in fleet support, basic vehicle inspections, or asset tracking is highly desirable.
• Previous involvement with SHEQ compliance, inventory systems, and tool/asset tracking will be an added advantage.
• Valid driver’s license

• Inventory accuracy (stock variances vs. system data).
• Frequency and accuracy of stock counts and replenishment.
• Response time for tool, generator, and fire extinguisher repairs/servicing.
• PPE issuance tracking and compliance.
• Fleet checklist completion and accuracy.
• Downtime due to vehicle unavailability or compliance failures.
• Supplier response times, pricing competitiveness, and delivery performance.
• SHEQ compliance relating to storeroom and fleet support.
• Accuracy of documentation: service books, vehicle checklists, and asset tracking.
• To ensure seamless and cost-effective control of physical resources (tools, equipment, fleet, and consumables), minimize operational downtime due to stock or vehicle issues, and uphold compliance and readiness across both stores and fleet assets to support national installation and maintenance teams.Start with reviewing daily stock and fleet checklists.
• Issue tools, consumables, and PPE to internal teams as per daily job requirements.
• Track outgoing and incoming tools, ladders, and generators.
• Coordinate with suppliers for collections or deliveries.
• Inspect storeroom condition and equipment
• Conduct visual and checklist-based inspections of parked fleet vehicles and trailers.
• Log and report any vehicle faults or missing safety items.
• Handle incoming service books and check for completeness.
• Update internal systems (e.g., inventory, fleet logs, fire equipment tracking).
• Participate in safety meetings and SHEQ updates when needed.
• Daily vehicle inspections for faults, cleanliness, and safety compliance.
• Internal coordination of minor repairs and maintenance tasks for office-parked fleet.
• Monitor and update vehicle service and check books.
• Maintain safety compliance: ensure first aid kits, spare wheels, spanners, and triangles are present and in usable condition.
• Assist in coordinating the local movement or availability of fleet vehicles when required.
• Conduct trailer inspections and arrange for minor in-house repairs or custom modifications.
• Support recordkeeping and documentation for vehicle conditions, servicing, and fault reports.
• Report any vehicle-related safety or operational issues to the relevant internal departments.
• Conduct monthly and bi-weekly stock counts and replenish stock as needed.
• Monitor fire extinguisher service schedules and national tracking.
• Supplier cost comparisons, quotation requests, purchase order initiation, and coordination of collections and deliveries.
• Manage stock returns and process site-specific stock and equipment requests.
• Maintain orderly, clean, and operational storeroom facilities.
• Ensure all SHEQ-related store documentation is up to date and accessible.
• Control and distribution of tank materials and consumables.
• Management, issuance, and distribution of PPE stock nationally.
• Coordination and tracking of tool packs for national and international exports.
• Internal inspections and tracking of all tool packs and consumables.
• Receiving, storing, and dispatching of site-specific materials via logistics partners (e.g., Allied).
• Oversight of power tool usage, internal minor repairs, and coordination of external servicing.
• Ladder tracking, condition inspections, and minor maintenance.
• Generator asset tracking, and coordination of both internal and external repairs nationally.