Supervisor: Order Centre

 

Recruiter:

TalentLink

Job Ref:

1356044285

Date posted:

Saturday, March 5, 2022

Location:

Pretoria, South Africa


JOB SUMMARY:
-

JOB DESCRIPTION:

Manage the exports team that includes the inbound, outbound, D2D and systems teams.

  • Inbound
    • Ensure order sheets are sent out and received on time
    • Ensure pro forma invoices are correct
    • Ensure PFI’s are correct
    • Ensure order management is adhered to
    • Compile Ageing inventory analysis
    • Ensure payments are in place and payment follow up happens
    • Escalate any matters for the inbound team
    • Check that funds are available before system release
    • For D2D check with Finance x2 weekly (funds)
    • Ensure fitments are done on time
    • Check the validity of DOA and QOS
    • Check that the correct channel is used for all orders (tender or quote)
    • Check that the order calendar is communicated with the NSC
  • Outbound
    • Ensure shipping instructions are sent out on time
    • Ensure shipping schedules are received on time from source plant
    • Check the validity of all payment instruments
    • Draft shipping documentation received on time for perusal and communication on any required amendments or confirmation of final issuance
    • Pro-active communication with the Customers
    • Submit bank documents to the bank on time
    • Pro-actively action any bank queries
    • Documents dispatched to the Customers on time and in accordance with the LC instruction
    • Any additional queries from both Customers or source plant
    • Download the LC tracker from SAP and share with the outbound team
    • Uploads to be actioned for all re-invoicing shipments
    • Timeous and accurate documentation to be sent to forwarding partners
    • Attend all queries from forwarding agent timeously
    • Assisting finance and auditors with finance queries
    • Ensure all orders meet current month wholesale
  • Systems
    • Check Pricing is done correctly between PFI and system and final invoice
    • System alignment – check that interface between SCOPE and SAP came through correctly and 2 systems agree (pricing, end item, VE pack)
    • Timeous releases of vehicles on price validation
    • Request system reversals or issuance of any debits and credits
  • Reporting
    • Compile stock reports and distribute daily
    • Compile wholesale management report
    • Lead daily management wholesale meeting
    • Lead weekly export tactical meetings with Logistics teams
    • Compile month-end manual shipment wholesale report
    • Get RMB forex release requests from RMB and share with Treasury. Share feedback from Treasury with team to action
    • Get statement recon report from finance from Finance and provide shipment confirmation and payment details to Finance
    • Compile monthly forecasting report and share with Logistics partners
    • Ensure that share point is updated accordingly by the team with regards all orders
    • Ensure the LC’s are valid based on the LC tracker and adhere to the conditions on the LC
  • Supervisory
    • Performance appraisals
    • Manage staff
    • Any ad hoc tasks and reporting required
    • Manage the Key Performance Indictors (KPI’s)

Experience/Qualifications:

  • Experience in OEM environment preferable;
  • Supply and Demand planning and co-ordination experience;
  • Project management, tracking and control
  • Highly numerate and able to deal with large volumes of data
  • Computer literacy:
    • Advanced
    • Knowledge of SAP system beneficial (sales and distribution including creation of financial documents)
  • NQF 7 qualification in logistics or finance

THIS IS A 3 MONTH FIXED TERM CONTRACT

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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