Supply Chain Clerk – Demand And Acquisition (24 Months Contract)

SUMMARY:
SUPPLY CHAIN CLERK – DEMAND AND ACQUISITION

POSITION INFO:
JOB DESCRIPTION Assist in compiling and consolidating Demand Management Plan (DMP) and procurement plan. Assist in coordinating and collating business\/ line functions and regional inputs for procurement plan. Conduct needs assessments by collecting and analysing relevant data, categorizing commodities, and ensuring availability of funds. Conduct variance, market and industry analysis. Assist in reviewing demand management and procurement plan. Draft specifications\/ terms of reference for goods and services. Track all movements of specifications and terms of reference submissions. Render acquisition services for all goods and services procured through quotation \/ bid process. Verify requests for quotations for correctness and completeness. Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources. Compile comparative schedules for all quotations including due diligence to ensure value for money and transparency. Apply Preferential Procurement Policy Framework Act for quotations preferences points and price. Evaluate \/ review quotations and submit for approval. Ensure that the bid \/ quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulations. Facilitate advertising, evaluating and adjudicating. Provide secretarial support to the Bid Committee. Conduct checklist and compliance of received proposals. Coordinate the evaluation of received bids through various Bid Committees. Prepare comparative schedule. Write up the recommendations of 24 Bid Committee for decision making. Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department. Ensure compliance and implement Supply Chain Management policies, Delegation of Authority, Treasury Regulations and standard operating procedures. Provide demand and acquisition monthly and quarterly reports. Collate data, prepare reports and presentations for management use. Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE) \/ preferential procurement spending in terms of the Department targets and report on a weekly \/ monthly basis on performance against the procurement plan. JOB REQUIREMENTS Applicants must be in a possession of a Grade 12 Certificate. At least one (01) year experience in Supply Chain Management environment will be an added advantage. Knowledge of government's procurement processes. Knowledge of Treasury Regulations. Knowing of Supply Chain Policies. Job related skills: good communication (written and verbal), organising skills, good interpersonal skills and computer (MS Package) skills.